Receptionist cum Office Admin (12mil)

Working location: Centec Tower, 72-74 Nguyen Thi Minh Khai, Dist.3,i

A/ Job Description:

1. RECEPTIONIST:

● Well appearance, work on time, hospitality spirit with internal and external guest

● Receive all incoming calls then forward to the appropriate person

● Handle mails, couriers, faxes, etc. and deliver accordingly for employees

● Well arrangement for Employee Birthday, Wall Of Fame Board, On & Off-Boarding process (Admin related) ...

● Well manage of Telephone Directory, Access Card, Taxi Card, Parking Card, Office Master Keychain (Door, Cabinet, Locker...) etc

● Work closely with Building Management for the well working condition, office

maintenance, etc.

● Coordinate with Tea Ladies to ensure the well-stock of Refreshment & maintain the

cleanliness, tidiness and well arrangement for all public areas & inside office

● Maintain the office safety & security at the reception area during working hours.

2. OFFICE ADMIN:

● Providing general administration support Company.

● Fully incharge of the Fixed cost operation, payment, budget management, renewal contract for: Cleaning, Phone Card, Telephone, Office Leasing related, Flower, Office Plants, Printer, Postage & Courier, Stationery, Storage, Transportation, General travel 

● Making monthly Office Admin report to ensure meet timeline & exact figures

● Travel booking arrangement for Global Visitor / Internal employee as visa, flight, car,

hotel... by follow to T&E policy

● Expat support (if any) upon request from Line Manager

● External / Internal Meeting arrangement

● Support Line Manager for Staff Purchase for logistic arrangement

● Work with Line Manager for planning & coordinate Company & Trade Union activities/ Company projects...

● Make PR/PO to vendors & upon request from Line Manager

● Send HR Communication announcement by general information: Public Holidays, Monthly Birthday, Office Cleaning...upon request from Line Manager

● Claim expense for Country HR Director

● Other ad-hoc task assigned by Line manager.

● Keep confidentiality all company information and HR & Office Admin Department

information.

. JOB REQUIREMENTS:

• College Degree
• Minimum 1 year at the same position
• Good speaking and listening English
• Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
• Have ability of process multiple tasks at the same time and high pressure