OFFICE ADMIN MANAGER

OFFICE ADMIN MANAGER

Posted Date 9 hours ago(04/03/2019 6:36 AM)

Job ID 2019-4973

# of Openings 1

Department Human Resources & Administration

Applicant Type Perm Resident/Citizen only

Overview

JOB OVERVIEW

• Group Office Manager is the position to manage the office of 2000 m2 in District 3. This role will be to help maintain, renovate office and support the company’s administration functions.
• As Group Office Manager, you will be overseeing a wide range of administrative tasks including general office operations.
• Report to HR Director 

Responsibilities

Office & Facility

• Manage contract and negotiations with office vendors, service providers and office lease.
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Coordinate with Building in identifying & fixing issues related to building facilities
• Ensure all office & IT equipment operate efficiently
• Assist in office set up and identify equipment requirements
• Partner with IT admin to purchase/replace/maintain/upgrade equipment
• Liaise with the relevant parties, supplier for office new set up, renovation and maintenance. 

Office Activities & Other Tasks

• Support in preparing office reports
• Operate visa, work permit & residence card for expat within the group
• Lead company staff’s events to increase staff engagement (Women’ Day, Birth month, Company trip, Year-end party, Medical check, etc.)
• Manage an administration team including office/IT admin, cleaners, messenger, receptionists
• Other tasks as assigned 

Qualifications

QUALIFICATIONS

• Minimum 3 years of experience in a similar position in service industry
• Excellent interpersonal communication skills
• Ability to work with minimum supervision
• Good problem-solving skills, logical thinking to detect potential issues and have prevention
• Ability to prioritize and organize
• Good English communication