Receptionist Cum Admin

Receptionist tasks:

• Order and control all stationeries for Office.
• Order name card for Fulbright staff members.
• Make sure to comply with all company policies and procedures and adhere to company standards.
• Perform front desk management activities.
• Welcome, inform, register and guide visitors/ guests.
• Be responsible for handling enquiries and internal /external call transfers to appropriate team members.
• Record and dispatch the message when necessary.
• Update contact list of team members on time.
• Receive, sort, record and forward incoming mails to appropriate team members. Coordinate the pick-up and delivery of express mail services.
• Perform general clerical duties to include but not limited to: photocopying, scanning, faxing, mailing, and filing.
• Manage, maintain and ensure the reception area in tidy and professional image.
• Maintain and control Office supply such as: school car booking, sim card ordering, cartridge, refill, electricity payment, plants in campus, cleaning service, office consumable stuffs, Lavi water refill, motorbike parking, drinking water testing.

Admin tasks:

• Arrange logistics for all business trips (both domestic & International) for all Fulbright staff members including, but not limited to, flight tickets, hotel booking, visa application, and transportation.
• Provide supports in organizing Fulbright events with relevant departments
• Keep records of and update payment reports of Grab + Vinasun services.
• Assist with applying for various types of visa for visitors/ expats.
• Assist with logistic arrangements for business trips of visitors/ expats to come and work for Fulbright such as: flight tickets, hotel booking, airport transfer, meals.
• Assist with application for work permit for expat coming to work for Fulbright.
• Organize notarization of legal documents as and when required.
• Coordinate and prepare Hello Monday! weekly.

• Good command of MS (Excel, Word, Power Point).
• Good at problem-solving skill.
• 1-3 years working experience Professional, “can do” attitude Pay attention to details