Document Controller
CÔNG TY TNHH TƯ VẤN XÂY DỰNG VÀ TRANG TRÍ NỘI THẤT MAESTRO (VIỆT NAM)
Mô tả công việc
- The
- Document Controller is responsible for managing and controlling all project and company documentation, ensuring that accurate, updated, and approved information is properly distributed to relevant stakeholders in a timely manner.
- The role plays a critical function in maintaining document integrity, traceability, compliance, and project communication flow, particularly in construction and interior fit-out projects.
- I. Key responsibilities
- 1.
- Document Control & Management
- Control, manage, and maintain all project and company documents (electronic and hard copy).
- Ensure proper classification, filing, naming, and archiving documents.
- Maintain document registers, transmittals, and revision records.
- Track document status and ensure only latest approved versions are in use.
- 2.
- Document Distribution & Communication
- Organize and distribute documents to internal teams, consultants, and contractors.
- Ensure documents are issued at key project milestones.
- Manage incoming and outgoing document flows.
- 3.
- Compliance & SOP Implementation
- Ensure all documentation complies with company SOPs, ISO standards, and project requirements.
- Follow document control procedures strictly.
- Support internal and external audits.
- 4.
- Reporting & Monitoring
- Prepare document status reports for Project Director / Project Manager.
- Monitor document progress and highlight delays or risks.
- Support project planning by providing document control inputs.
- 5.
- Document Review & Audit
- Conduct regular document audits.
- Identify missing, incorrect, or outdated documents.
- Ensure traceability of all project correspondence and records.
- 6.
- System & Tool Management
- Maintain and operate document control systems and software.
- Ensure staff follow document templates and naming conventions.
- Support digital transformation of document management.
- 7.
- SOP & Company Standards
- Ensure all site activities comply with Maestro’s Standard Operating Procedures (SOPs) and company standards.
- 8.
- Other Duties
- Perform other tasks as assigned by Management.
Yêu cầu ứng viên
- Bachelor’s degree in Engineering, Architecture, Construction Management, or related field.
- Minimum 3- 4 years of experience as Document Controller, preferably in construction / interior / consulting projects.
- Strong understanding of document control procedures, ISO standards, and project documentation systems.
- Proficiency in MS Office and Document Management Systems.
- Ability to communicate effectively in English and Vietnamese with internal teams (Project, Design, QS, QA/QC) and external parties (clients, consultants), ensuring accurate document submission, tracking, and timely information flow.
Thông tin tham khảo
- Thị trường tại Hồ Chí Minh
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- Nguồn tin
- Nguồn: CareerViet · đăng 23/09/2026
Vị trí tương tự
Xem tất cả việc làm79673 - Japanese Speaking - Operation and Accounting Controller - Electrical Equipment
Nhà tuyển dụng (đã ẩn)
Đăng 11/08/2022