HR- Admin Executive

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We are seeking a proactive and detail-oriented HR - Admin Executive to join our dynamic team in Ho Chi Minh City. This role will provide essential support to the HR & Admin Manager in managing daily office operations and HR functions.

The ideal candidate will be a self-starter with strong organizational skills, capable of handling both administrative and human resources responsibilities in a fast-paced, international logistics environment.

Roles and Responsibilities

1. Administration Roles:

- Office Administration & Facilities Management:

· Oversee daily office operations, ensuring a clean, organized, and well-equipped workspace.

· Welcome and assist guests, visitors, and vendors in a professional manner.

· Handle incoming and outgoing mail, courier services, and deliveries.

· Coordinate maintenance and servicing of office equipment and infrastructure (e.g., IT devices, air conditioning, lighting, etc.).

· Manage inventory and procurement of office supplies, equipment, and stationery, pantry, etc.

· Ensure all office assets are tracked, maintained, and replaced as needed.

· Support general office administration and assist in maintaining a productive work environment.

- Vendor & Contract Management:

· Liaise with suppliers, service providers, and contractors for office-related needs.

· Prepare, review, and track office-related contracts, invoices, and payments to ensure timely processing for HCM and other office locations.

- Logistics & Event Support:

· Arrange logistics for business travel, internal meetings, and interviews (e.g., visas, flights, accommodation).

· Support work permit processes for expatriates and onboarding of foreign employees.

· Assist in planning and execute company events, team building, and employee engagement activities.

- General Administrative Support:

· Assist in document management, including filing and record-keeping.

· Provide day-to-day administrative support to the HR - Admin Manager and other departments as needed.

2. Human Resources (HR) Roles:

- Ensure HR operations comply with Vietnam labor laws, company policies.

- Assist in recruitment processes: job postings, CV screening, interview scheduling, and offer letters with HR – Admin Manager.

- Coordinate onboarding and offboarding processes including documentation, orientation, system setup/exit, and clearance.

- Maintain accurate employee records and HR documentation for audits and internal use.

- Support employee engagement, wellness programs, and internal communications.

- Advise employees on HR policies, labor regulations, and company procedures.

- Support legal and corporate secretarial admin (e.g., labor contracts, government filings, liaising with advisors if needed).

- Support welfare programs such as insurance, health check-ups, and company activities.

- Perform other HR- related duties as assigned by the HR Admin Manager.