Reception cum Admin (District 4)

I. Responsible

1.Reception tasks

• Be responsible for reception area and meeting rooms (make sure rooms are tidy and in order, follow up room booking status, arrange and set up meeting rooms for important corporate events);

• Provide receptionist services including screening of telephone calls, enquiries and requests, and exceptional visitor greeting.

• Stamp company documents

• Handle daily mail and all incoming & outgoing correspondence

• Booking air ticket, accommodation and arrange visas for Staff of Ho Chi Minh Office;

• Be responsible for carpool arrangement for HCM office or important guests;

• Manage taxi cards for Mancom & Middle Managers

• Assist to handle office stocks (stationery, first aid kit, drinking water, kitchen supplies) & contact suppliers for maintenance of carpet, plants and office repair;

• Receive order of the Nestlé Staff Sales + deliver to staff

• Support in estimating and controlling annual budget;

• Perform other ad-hoc or regular administration tasks as assigned

2. Personnel Administration

• Handle annual health check program for HCM Office

• Be responsible for the administration of health insurance cards; uniform, helmet for HCM Office

• Support HR Department in payment process

• Provide all arrangements for new hires, e.g. workstation setup; stationary and other administration arrangements.

• Assist HR Department in organizing company events, trainings

II. Key Experiences:

• College Degree or equivalent;

• Minimum 1 year of experience in administration and/or secretarial role 

• Well grooming, strong interpersonal skills;

• Strong customer service orientation;

• Can work in a team as well as work independently with little supervision;

• Well-organized, can work under high pressure and handle multiple tasks with high quality, attention to detail;

• Intermediate in English - both oral and written;

• Proficient in using MS tools, including Excel, Word, PowerPoint & Outlook.

III. Working time

• Monday - Friday

• 08.00 AM - 06.00 PM