PtP Officer (7-month Contract)

Key responsibilities

• 1. Invoice management: - Review and verify vendor invoices, supporting documents ( contracts, purchase orders, and service acceptance minute) compliance with all regulatory requirements and policy for payment processing - Ensure accurate payment (Correct beneficiary, Amount, invoice's information) and ontime according to payment schedule and agreed terms with suppliers. - Ensure no duplicate payment - Ensure all supporting documents must be fully stored and available for review - Ensure a thorough understanding of the process and proactively report issues in a timely manner
• 2. Ensure all payments are processed in compliance with tax regulations, banking requirements, and company policies
• 3. Record account payable transactions accurately and in a timely manner and Monitor outstanding payable balances by vendor, by due date.
• 4. Monthly tasks: - Forecast accuracy ontime and follow schedule - Clearing data before closing monthly ( net off prepayment, write off long aging item) - Ensure no AP items are overdue at month‑end - Perform periodic (monthly/Quarterly/Year) AP reconciliations with key suppliers - Reconcile and promptly respond to AP balance inquiries from suppliers and internal users
• 5. Communication & Connect: - Timely response to stakeholder, should be within a day (or the morning of the next day) - Frequently of stakeholder communication: Quarterly meeting, session training, group communication - Provide expert advise based on strong understanding of process & nature of expenses - Provide guidance to stakeholders on preparing payment documents in compliance with tax regulations and company policies. - Collect feedback of stakeholder

• Requirements
• Bachelor’s degree in Accounting or Finance
• Solid knowledge of current tax regulations (VAT,CIT,PIT), payment documentation, and invoicing standards.
• Detail-oriented and diligent, with strong communication skills and the ability to thrive in a fast-paced working environment.
• A proactive team player who is self-motivated and able to work under pressure with a strong sense of urgency.
• Minimum 3 years of hands-on experience in Accounts Payable (AP) operations
• Proficient in MS Office (Excel, Word) and English reading comprehension skills.
• Experience with ERP systems (e.g. SAP, Oracle) would be an advantage.
• Minimum commitment of 6 months.