Payable Accountant

Position Title: Payable Accountant
Work Location: 246 Nguyen Van Huong, Thao Dien, District 2, Ho Chi Minh City, Vietnam
Salary Range: Negotiable

Job Tags: Kế toán giá thành, Kế toán chi phí, kế toán phải trả/ phải thu, Kế toán/ Kiểm toán/Tài chính, Kế toán cơ sở/ sổ sách kế toán/ Quản lý tài khoản, Trợ lý kế toán

JOB DESCRIPTION:

• Collecting and arrange all payment request, invoices, documents for payment sent by other departments to make sure all are complied with internal policy and tax laws
• Collecting and checking all documents from assigned accountants and admissions department for further handling in refunding the school fee and deposit pursuant to the School’s policy or instruction from authorized person
• Coordinate with the person in-charge of inventories to make sure inventories are supported with valid invoices/receipts and posted correctly and on time into NAV system within the deadline.
• Coordinate with the relevant departments to collect the required supporting documents for payment requests before these are logged into the schedule of payments.
• Verify that payment requests comply with School’s financial policies. Make sure all supporting documents (contracts, invoices, receipts, working sheets, calculations, etc.) comply with internal policies, tax laws and sufficient to justify the payment request.
• Prepare payment orders (hard copy or online system) after all information of purchasing/ expenses/FCWT are posted in NAV system before these are sent for review and approval.
• Coordinate with Cashiers to update the cash book periodically and within the deadline as set out including:
• Verify that the payments comply with School’s financial policies
• Check that payments are supported with appropriate invoices, receipts and/or other documents, making sure they comply with the relevant tax laws of Vietnam.
• Reconcile the actual cash amount with cash records of Accounts and Cashier.
• Assisting in issues involved with fixed assets as assignment
• Assisting in preparing and completing the following reports:
• Bank reconciliation (weekly and monthly – due on Day+1)
• Analyse vendor balances making sure the balance is reasonable and adequate, and due for payment pursuant to School policies and/or provisions of contracts with vendors.
• Reconcile actual cash amount monthly as reported by Cashiers.
• Run monthly depreciation of FA
• Prepare Cash Flow reports (weekly and monthly) – due on Day +1
• Prepare monthly Campus reports
• In-charge of input VAT invoices for VAT declaration.
• Assist in providing AP information and/or documents as may be required by auditors (internal and external auditors).
• Following and handling the document storing task as instruction of assigned accountants
• Perform other tasks assigned by the Payable Accountant and/or General Accountant from time to time.

Job requirement

• University graduate in Finance/Accounting/Economics
• Two years plus experience
• Fluency in English
• Good working knowledge of MS word, Excel
• Preferably with ERP experience (MS Navision/Axapta, SAP or similar application)
• Careful and detailed manner
• Strong organizational skills
• Willingness to work as part of the team