Mô tả công việc
- We are seeking a General Affairs Staff to provide administrative and operational support to the General Director, coordinate expatriate-related services, and ensure the smooth execution of General Affairs activities across the organization.
- Executive Support to the General Director
- Assist the General Director with daily administrative and operational tasks.
- Provide English-Vietnamese interpretation and translation support when required.
- Perform other duties and assignments as directed by the General Director.
- General Affairs Administration
- Maintain office housekeeping standards, including meeting rooms and common areas.
- Coordinate and manage documents requiring the General Director’s signature and company stamp.
- Monitor leave schedules of drivers and cooks to ensure proper transportation arrangements and smooth operation of the expatriate canteen.
- Arrange and manage food and beverage services for expatriates, meetings, and visitor receptions.
- Expatriate Transportation Coordination
- Liaise with vehicle rental suppliers and monitor the status of expatriate transportation services.
- Obtain and compare quotations for expatriate vehicle rental services.
- Handle external administrative tasks and errands related to expatriate support.
- Arrange vehicles and drivers based on expatriate transportation requirements.
- Work Permit Administration and Expatriate Expense Management
- Maintain and safeguard original work permit documents at the office.
- Scan, upload, and maintain work permit records in the General Affairs filing system; track expiration dates and update the GA Manager accordingly.
- Process payments related to expatriate requirements and manage related expenses, including mobile phone services, data plans, Temporary Residence Cards (TRC), work permits, visas, and other administrative costs.
- Expatriate Canteen Support
- Collect, review, and organize expatriate canteen invoices.
- Monitor and coordinate canteen operations and food service providers.
- Review daily meal plans and coordinate menu adjustments according to changes in expatriate headcount.
- Travel Arrangements and Reception Support
- Arrange air tickets, hotel accommodations, airport fast-track services, and other travel requirements for expatriates and employees.
- Provide backup support for receptionist duties, including handling incoming calls and directing inquiries appropriately.
Yêu cầu ứng viên
- Requirements
- Good understanding of General Affairs and administrative operations.
- Good command of English, both written and spoken.
- Strong communication, coordination, and interpersonal skills.
- Good negotiation and stakeholder management skills.
- Ability to work independently, prioritize tasks, and perform effectively under pressure.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Education & Working Experience
- Bachelor's degree or College diploma in English, Business Administration, Economics, Human Resources, or related fields.
- Minimum 1 year of experience in General Affairs, Administration, Executive Assistant, or related positions.
- Experience supporting expatriates, managing travel arrangements, work permits, visas, and administrative services is an advantage.
- Strong analytical, organizational, and problem-solving skills.
- Detail-oriented, proactive, and service-minded with a strong sense of responsibility.
- Self-motivated, willing to take on challenges, and committed to continuous personal and professional development.
Thông tin tham khảo
- Thị trường tại Đồng Nai
- 988 tin đang mở từ 320 doanh nghiệp. Xem việc làm tại Đồng Nai
- Nguồn tin
- Nguồn: CareerViet · đăng 20/10/2026
