Assistant Manager, Human Resources (Administration)

• Strong administration management skills.
• Analytical, detail-orientated and has intellectual curiosity.
• Performs administrative duties such as answering phones, scheduling meetings, managing documents, and other general office support to the Director/Manager
• Must be able to touch and handle supplies in a safe and non-hazardous manner, maintaining proper hygiene, cleanliness, and disposal methods
• Coordinate and expedite the flow of work and materials within or between departments according to established company guidelines.
• Process related administrative details in order to keep department operational and effective while achieving results of projects assigned.
• Strong excel skills with knowledge of database system is an advantage.
• Possess skills to expedite clerical processing, evaluate information, and implement or take action based upon information.
• Exercise discretion and judgment based on available information related to projects assigned.
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Book/Follow up new hires expat and staffs’ housing and travel accommodation (TA form) with comparison air fare ticket, local & overseas hotel period, visa entry via agent
• Contact/Arrange/Schedule transportation for new hires and business trip. Such as daily work shuttle bus, airport pick-up, meal hour etc.  
• Prepare welcome package for new hires, coordinated with work desk set up and welcome flower at airport.  
• Prepare new hires activated sim card and testing
• Order staff meal via supplier
• Quotation/Order/Follow up delivery of stationery and record inventory
• Follow up payment and reimbursement with invoices and exchange rates apply process
• Submit and reconcile expense reports
• Research and creates communication with supplier
• Generate reports
• Prepare and monitor invoices
• Develop/maintain computer and manual filing systems
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on
• Flexible working hours and schedule required
• Must be flexible, able to handle multiple tasks, and establish priorities effectively.
• Performs other duties as assigned.

Qualifications/Requirements  

• At least 2 years of administrative assistant experience required or equivalent work experience of Hospitality & Service Industry.
• Must possess proficient working knowledge of Word, Microsoft Outlook and Excel, and have excellent communication and phone skills.
• Fluent in written and spoken English & Vietnamese.
• Possess skills in preparing and maintaining records and writing correspondence.
• Maintain confidentiality of sensitive information and establish/maintain effective working relationships with staff and management.
• Display a willingness to get involved and provide assistance to fellow employees, colleagues, guests, and outside contacts.
• Withstand various activities such as frequent walking, sitting for long periods and withstand prolonged standing, stretching, bending and kneeling without restriction.
• Must be able to work in a fast-paced, busy, and somewhat stressful environment and maintain physical stamina, proper mental attitude while dealing effectively with guests, management, team members, and outside contacts while working under pressure and meeting deadlines.
• Must maintain a positive attitude toward work and interface with outside contacts in a congenial and polite manner.
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills

• Insurance, Incentive bonus, Health checkup, Training & Development, Salary review, Uniform, Annual Leave