AEON Long Biên - Trưởng phòng Hành chính (Admin Manager)

Leading and developing Store Admin team (including Admin, Accounting, HR, SPA)

Key Responsibilities:

1. Administrative tasks

• - Implement store operating plan within budget parameters and sustain during financial year.
• - Provide input into the stores operating plan.
• - Develop and implement new administrative systems, such as record management.
• - Supervise daily store warehouse’s opening and closing; provide guidance through the implementation of standard procedure and monitor store keys.
• - Supervise material order to ensure cost efficiency.
• - Supervise the ordering and issuing of uniforms, name badges and swipe cards.
• - Make working roster for store’s Line Manager and roster for store warehouse’s opening and closing.

2. Process & Guidelines

• - Develop working process, guidelines for other departments to ensure smooth operation.
• - Ensure compliance in internal controls.

3. Cost Control

• - Rigorously examine store’s budget and expenditure to come up with cost saving plan.

4. Supporting roles

• - Plan ahead and work towards material order and related processes for new store’s opening.
• - Support other functions in execution of promotion schemes, customer survey, handling customer’s grievance and finding solutions to arisen difficulties in operation.

5. Manpower management

• - Optimize people productivity by manpower planning and implementation to achieve target and maximum productivity.
• - Ensure efficient leadership to direct the Line/Department towards Company’s business strategies

6. Rules and Regulations

• - Follow all working procedures, the company’s policies, rules and regulations.
• - Check, monitor, remind and guide subordinates to follow the rules and regulations.

7. Other duties

• Other tasks or responsibilities as assigned by Store Manager and or Senior General Manager - Operation.
• Job Requirements:

Qualifications & Experience:

• - University graduate.
• - A minimum of 5 years related office/administrative management experience, preferably in retail industry.
• Knowledge, Skills & Behaviors:
• - Computer literacy (Ms. Office, Internet,…).
• - Sound knowledge of retail background.
• - Highly organized and able to prioritize.
• - Demonstrated attention to detail.
• - Advanced written, verbal, and interpersonal communication skills.
• - Demonstrated ability to build effective teams and motivate employees.
• - Strong initiative and leadership skills.
• - Excellent communication skills, both verbal and written.
• - Excellent problem solving skills.
• - Ability to adapt quickly and react positively to business needs and changes in strategies.
• - Good command of English: verbal and written.
• Other requirements:
• - Be able to work at shift & on Public holidays.
• - Have ability to relocate to other Stores as per Company’s assignment is a plus.