Admin Executive (Intern)

A, GENERAL DESCRIPTION: 

This role is responsible for implementing and maintaining the highest quality of daily operations of administration services, office management, event planning and execution in a professional and timely manner on a wide variety of matters.

The candidate ought to be flexible to meet the demands of our growing organization.

The Ideal Admin Executive Intern will have a cheery disposition, impeccable organizational skills, and prior experience in an assistant role.

B, MAIN RESPONSIBILITIES AND TASK:

B.1. Office Services: (50%)

• Manage all the Admin documentations and related legal papers, track and implement the renewal / liquidation...etc with vendors.
• Address employees queries regarding office management issues (e.g. office facilities, office services, admin items...etc) and collect the feedback on services and cost data for reporting.
• Check utilities, machines and equipment of the office and studio every day then coordinate the treatment or directly deal with problems, failures, warranty, maintenance, change...etc
• Liaise and deal with vendors, including cleaning, catering, security, renting agencies…etc

B.2 Purchasing Services: (40%)

• Optimize the Admin budget and purchasing fund, conduct the search for the suitable vendors and negotiate the profitable option.
• Proceed purchasing including order / booking, purchase, agreement, delivery, payment under the Administration's services and / or the requested directory.
• Update and track stock lists, manage the store, provide data for reporting.

B.3 Other tasks: (10%)

• Organize the employee engagement events such as Happy Hour, Happy Food Day, Year-end Party, Christmas, New Year, etc under approved plan and budget.
• Every quarter, propose solutions or suggestions to improve service quality or contribute to team effectiveness.
• Other tasks assigned by line manager.

C, REQUIREMENT:

• Diploma/Degree in the relevant scope of work.
• Passion for working in Advertising, Media, Marketing, Entertainment company.
• Good at communication and negotiation skills.
• Have the ability on project management, organization, and time management.
• Can-do attitude, responsible and able to work multitask and under pressure, able to do physical activities when needed.
• Proficient in MS Office, Google Drive; as well as the capacity to efficiently learn about new technology.
• Fluent in both English and Vietnamese

D, WHAT CAN YOU GET DURING & AFTER A 3-MONTH INTERNSHIP?

• Have the ability to effectively communicate with all levels of employees.
• Possess excellent communication, influencing skills, planning & organization, negotiation skills.
• Proficient in Microsoft Office and other database management systems.
• Fluent in both English and Vietnamese communication.
• Business-minded with good observation and assessment skills.
• Able to work under high pressure.
• Flexible, resourceful, and able to think fast.
• Good understanding of interview & selection tools & their applications.
• Ability to conduct independent research and analysis.