Order Monitoring & Status Tracking
- Regularly monitor the status of all purchase orders to ensure they are processed on time and in alignment with production schedules.
- Proactively identify and resolve any incidents of shortages, delays, or backlogs, and collaborate with relevant departments to find solutions.
- Track and confirm key details such as production times, delivery schedules, and associated costs for each order, ensuring alignment with business requirements.
Order Management & Compliance
- Review, update, and maintain procurement orders throughout the process, ensuring accurate and timely completion of all orders.
- Ensure that all orders comply with contractual agreements, including pricing, delivery terms, and quality standards.
- Communicate with suppliers and internal stakeholders to ensure alignment and resolve any discrepancies or issues that may arise during the procurement cycle.
Supplier Payments & Records Management
- Verify procurement records and ensure proper documentation for each order is maintained in the system.
- Coordinate with the finance department to facilitate timely payments to suppliers, ensuring that payment terms are met, and any discrepancies are addressed.
- Conduct periodic reviews of supplier invoices and reconcile payments, ensuring accuracy and adherence to financial protocols.
Reporting & Communication
- Report regularly to management on procurement order status, highlighting any issues or delays and proposing solutions to ensure continuity in the supply chain.
- Provide clear and concise updates on order completion, supplier performance, and cost analysis to support informed decision-making.
