1. Monthly financial & procurement administration
- Collect monthly office expense invoices and raise Purchase Orders (POs) in the system.
- Prepare the monthly accounts payable schedule, follow up on outstanding payables and ensure timely settlement.
- Maintain records of expenses and ensure compliance with internal policies and budget controls.
2. Office operations & facilities support
- Coordinate incoming/outgoing document dispatch for all departments.
- Manage office supplies and stationery, ensure cost efficiency and appropriate stock levels.
- Work together with the security and cleaner to safeguard company assets and maintain a clean, safe, functional office environment and shared venue.
3. Events coordination
- Support customers visits to TĐX venue, coordinate with the Head Quarter to ensure seamless logistics.
- Partner with Head Quarter to support internal activities such as: annual health check-ups, transportation arrangements, team building).
- Assist with the logistics, set-up, event follow for customers events.
4. Process improvement & project support
- Assist with ad-hoc projects and operational activities as assigned by the Head Quarter.
- Identify opportunities to streamline processes, improve administrative systems and enhance operational efficiency.
- Maintain updated records, prepare status reports and support cross-departmental coordination.
5. Stakeholder engagement & general support
- Act as a liaison point between local branch, Head Quarter, other departments and external vendors/suppliers.
- Provide excellent service orientation in all interactions, ensuring a positive experience for internal teams, clients and visitors.
- Carry out other administrative duties as required (meeting support, business booking)
