Operation Executive

We are seeking a detail-oriented and proactive Operation Executive to manage and oversee international shipping activities. This role plays a critical part in ensuring smooth import and export operations, timely deliveries, and compliance with local and international regulations.

MAIN RESPONSIBILITIES

• Check and coordinate all shipping supporting Document with forwarder and factory for both Import and Export items
• Obtain Ex-factory dates and shipping schedule (ETD/ETA) from factories to the Vietnam port and update project schedules accordingly.
• Calculate and process duties and taxes in compliance with company policies and procedures.
• Liaise with the Accounts department regarding import duties and VAT to ensure proper financial management of shipments.
• Notify the PM and Sales departments of ETAs, container quantities, and packaging details.
• Arrange for Transportation, Warehousing and site of Imported or Exported Goods
• Regularly review shipping rates, vessel schedules, port conditions, and organize upcoming shipments.
• Monitor debit records and track shipment timelines; submit monthly reports to the Accounting (ACC) department and Team Leader.
• Follow up on Purchase Orders (POs) and proactively find better solutions for new shipments and adapt to any changes in regulations.
• Maintain the accuracy and completeness of our date records
• Other tasks assigned by Team Leader and Director

JOB REQUIREMENTS

• Bachelor’s degree: University/ College
• From 1 to 2 years of experience in the import/ export field, especially in customs clearance. Forwarding experience is preferred
• Good at Law in Customs, have good knowledge of all kinds of Goods & HS code as well as the related rules for import/export of them
• Solve critical issues about customs clearance
• Strong communication skills and ability to collaborate effectively with cross-functional teams.
• High organizational skills and ability to manage many projects and teams at the same time.
• Being detail-oriented is required.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Can-do attitude
• Support Team Leader on her other assignments
• Good command in English
• Good Computer skills (MS Office)

• Qualification: College
• Age: From 23
• Job type: Permanent
• Probation time: 2 months
• Working time: Monday to Friday - 08:30 AM - 17:30 PM