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Nơi làm việc: Hồ Chí Minh
Mức lương:
Ngành nghề: Hành chính / Thư ký
Hạn chót nộp hồ sơ:
Cấp bậc: Nhân viên
Kinh nghiệm:
Project Coordination (30%)
Arranges meetings, including agendas and minutes, and maintains Google Calendars.
Compiles and organizes departmental weekly, monthly, quarterly, and annual reports.
General Administrative Tasks (30%)
Coordinates payments for various events, projects, materials, and resources for both internal and external suppliers.
Creates, procures, and/or arranges delivery of training certificates, letters, and awards and various recognitions.
Supports and coordinates internal communication, such as the Product and Technology newsletter.
HO-TECH Resources & Documentation (20%)
Creates, updates, and maintains internal websites, such as Teaching Hub.
Organizes, maintains, and supports with updating HO-TECH-specific documents for Document Control.
Organizes, maintains, and supports with updating HO-TECH internal documents and files.
Orders and maintains stationary & resources for the staff in HO-TECH.
Supplier Coordination & Product Support (10%)
Works with publishers and suppliers to request resources, such as product codes.
Requests course books and other materials, as needed.
New Projects and Initiatives (10%)
Supports documentation and coordination of new project initiatives.
Manages pay and budget for projects and content developers.
Supports administrative work with projects, including sorting, organizing, and detailing processes.
Required Experience
At least 1 year of experience in administration, office management, or project coordination.
Experience in handling budgets, payments, and financial reporting.
Experience in managing documentation systems and supporting internal communication.
Familiarity with coordinating multiple stakeholders (internal teams, external suppliers, publishers).
Experience in supporting new projects and initiatives, including documentation and process organization.
Required Education and qualifications
Bachelor’s degree from a regionally accredited institution/university or equivalent international university.
Required Skills
Organizational: Ability to manage multiple tasks, events, and projects efficiently.
Communication: Strong interpersonal verbal and written communication abilities for internal coordination and external liaising. English level at upper intermediate or above.
Technological Proficiency: Familiarity with educational technology, Google Workspace (Docs, Sheets, Forms, and Sites) and MS Office (Word & Excel).
Attention to Detail: Precision in managing documentation and organizing files.
Problem-Solving Skills: Analytical ability to address HelpDesk inquiries and product issues.
Project Management Skills: Competence in supporting projects, managing budgets, and coordinating administrative tasks.
Financial Management: Proficiency in handling departmental budgets, payments, and financial reporting.
Designing skills: Proficiency with Canva desirable.
Language: English level at upper intermediate or above.
Computer: Proficient with Google Workspace (Docs, Slides, and Sheets) and MS Office (Excel and Word). Experience with Google Sites desirable.
Other Requirements: Customer service minded, good attention to detail.
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ILA Việt Nam
www.ila.edu.vn Tổng số nhân viên: 100-499
