Senior Sales Support Operation (SSO) Logictics Executive

Responsibilities:

1/ Logistics (Delivery Goods to Customers): 60%

* Mainly Delivery Goods to Customers

• Cooperate with related stakeholders to make Goods delivery plan to Customers on time & properly
• Cooperate with Sales/ Technical Dept. to check Goods before delivery
• Prepare all required documents/ Certificates delivered along with Goods
• Send delivery notice & arrange Goods to Customers
• Work with Forwarder to transport Goods to delivery places
• Get Delivery Notes signed by all related parties & handover to related stakeholders in order to get payment from Customers soonest
• Cooperate with related stakeholders (Sales, Technical, Finance, … to resolve issues arising in delivery period

* Follow up oversea & local shipments (in long-term)

• Make plan, control all oversea & local shipments
• Select the best services & most competitive price Forwarders to handle shipments
• Arrange shipping schedule with Principals & Forwarders
• Control, supervise all shipments in order to pick up & transport to delivery destination & vice versa
• Prepare & check documents to buy Cargo Insurance for shipments
• Prepare & check documents for Customs clearance, Customs clearance process
• Check & send payment request for Import tax to Finance
• Resolve arising issues with Customs
• Provide Import tax for preparing PA of SSO Team.

2/ Sales Support & PO, SO Implementation: 40%

• Prepare Quotations, Bid proposals upon request from Sales such as: make Bid summary, Bid acknowledgement, Request to open Bid bond, Price analysis, Quotations, Commercial/ Technical Proposal, Deviation List, T & C Exceptions, etc.
• Read Inquiry, Invitation to Bid (ITB) carefully to raise any risk area to related stakeholders (Sales/ Technical, Project Dept. …)
• Complete Quotations, Bid Proposals, packing & deliver to Customer on time as request
• Work with related Dept. to make clarification in Commercial & Technical of Bid Proposals with Customers
• Negotiate with Customer about T & C, Price, Delivery time, etc. upon receipt of LOI, LOA, order confirmation
•    Make Selling Contract (SO) with Customer, Purchasing Order (PO) with Principals/ Suppliers, Amendment, send to all related Dept. (Sales, Finance, Legal, Logistics, Technical...) in order to have the best T & C, Price, Delivery, … for Company
•    Get PO, SO signed by related stakeholders & authorized persons
•    Follow up & control the PO, SO implementation process such as: delivery schedule, payment schedule, required Certificates/ Documents, make request to Finance for opening Performance Bond, Advance Payment Bond, Warranty Bond, Issue Invoice, Payment Request, etc. 
•    Prepare Letter to Customer & resolve issues for late delivery, clarification, …
•    Resolve other issues arising during PO, SO implementation process.

1. Requirements on knowledge and skills:

• College graduates or higher
  - At least 3 years of experience 
  - Good communication skill
  - Fast and timely problem-solving skill
  - Sharp and accurate calculation skill
  - Communicative English command
  - Proficiency in office computer skills

• 2. Job requirements:

• Mastering the work quickly
  - Sincere, careful, responsible
  - Capable of working under pressure                                                                             - Shortlisted candidate will be required to be travelling