Senior Project Coordinator

• About AIM:

• America Indochina Management Ltd. (AIM) was established in 1993 and has 3 offices in Vietnam (Ho Chi Minh – Head office, Hanoi, Da Nang), and in Cambodia.

• The company’s historical focus has been on sales, marketing and distribution across a variety of business sectors, and now includes manufacturing, sourcing and business services. AIM has a consistent track record of success in a number of different industries based on their understanding of the regional business trends and opportunities, the ability to execute initiatives and a continuously growing network in different business sectors.

• The firm has achieved market leadership in a number of product categories including Building Materials (Imported office furniture, Public seating, Mineral fiber ceiling, Vinyl flooring, Water-proofing), and Consumables (Aluminum foil, Cleaning and hygiene chemicals for the Hospitality industry)

• What employees love about AIM:

• Learning and Growing:

• Company is referred to AIM University
• Recognized by the business community and headhunters as developing the best talent

• Working environment that is:

• Open and Friendly
• Dynamic and Professional
• Diverse with the opportunity to work with colleagues from around the world
• ** Report to: Managing Director (American)
• ** Performance objectives:

• Provide full secretarial and admin support to the project team and department
• Develop and maintain a proper and user-friendly file and document control system for recording and tracking of all related documents as well as for the efficient management
• Perform data-entry, recording, printing and filing duties
• Attend meeting, take minutes of meeting and maintain records for the operations and project team
• Follow up project schedule & collect questions, complaints, feedback from clients and give solutions
• Follow up payment term, claims process of assigned projects
• For some specific big projects: follow up all documents requested, double check on claims from local suppliers, follow up payment from customers, provide support if needed / required.
• Follow up project logs updated by each division, to proactively prepare: resource, equipment, time management for project team
• Assist to collect, check staff claims and invoices; to prepare, submit and follow-up the various order (if any); to keep stock of material supplies for the department
• Assist to monitor payment schedule and status, cooperate with division admin & accountant team.
• Double check all expenses raised for Project Manager to approve and undertake any ad-hoc admin duties as required

*** Requirements:

• Proficient in MS Office applications (Excel, Words & Power Point, MS Project) and in four skills of English communication.
• Professional and pleasant personality with good written and verbal communication interpersonal skills (will interact with many parties: sub con, divisions, site sup team, local suppliers, clients, accountant, managers…)
• Proactive, well organized, results & detail-oriented, highly resourceful and follow up skills.
• Willing to learn, multiple tasks and be able to work in a fast – paced environment.
• Good at time management and planning skills.
• Work independently as well as in a team.
• Structural mindset, experience in building process, system, work flow for project would be a big advantage.

***What we offer:

• Competitive salary + allowances + 13th salary
• An open and dynamic English working environment & promotion opportunities
• Great chance to develop through on-the-job training methods