Senior Office Administrator

In order to give our employees, the best power to build a closer community in a fun and fast-paced work environment, Gameloft SEA is looking for a Senior Office Administrator. 

As a part of Office Admin Department, you will be the right hand of the Office & Happiness Manager (OHM) for any action, support, initiative, issue related to office operations, and happiness at the workplace. Your scope is detailed as below:

Office Management

• Assist OHM in supervising the OM team (intern, tea-lady, maintenance) and ensure that all operations/processes are implemented according to Gameloft SEA policies and will run smoothly afterward;

• Follow up and negotiate with the suppliers, landlords or building management to provide best services/contract renewal for any issues/operations with cost-effectiveness;

• Assist in managing budget, expenses, purchases orders…; handle petty cash, cash call per month and control office expenses;

• Reception services: 

  • Welcome visitors who enter and exit the office in accordance to our procedures and policies (access reports and access cards), and liaise them to appropriate contact;

  • Manage office keys / badges, and coordinate the issuance of access cards to staff and visitors when needed;

Happiness agent role

• Work with the OHM, COM and HR teams to create a fun and creative working environment, and to organize various staff activities and office animations;
• Maintain office decoration and propose fixes or improvements if needed;

• Services assistance to employees at every level:

  • Coordinate travels and lodging for staff, management and visitors;

  • Coordinate the onboarding/off-boarding services (air ticket, housing…), as well as the services of visa and resident cards for expatriates and foreign visitors;

  •  Assure a plentiful medicine chest in the studio;

  • Provide other services as deemed necessary upon assignment by OHM.