Office Administrator

Office Administrator

Date: 30-Jul-2019

Location: Ho Chi Minh City, VN

Company: Tetra Pak

Job Requirement

• Diploma or Bachelor Degree in relevant education • At least 3 years of working experience in an Administration role in FMCG organisation • English language skills – good written and verbal communication • Ability to handle multi-tasks • Effective interpersonal skills, with an ability to interface with personnel at all levels • Strong previous administrative experience in a corporate setting • Desire to thrive in a long-term executive support role • Poised under pressure with excellent multi-tasking and problem-solving skills • Highly organized and accurate, with meticulous attention to detail • Calm demeanor, great attitude with a flexible, team-oriented approach • Ability to adapt to database software, proprietary software and various internet applications • Proficient in MS Office Suite

Job Description

• Budget management including PR/PO process for PI (promotional investment); Internal order; customer gifts... Follow-up & verification of expense.
• Ordering of product samples from local/global sources.
• Internal & external meeting, workshop arrangement (setting up meetings, organizing lunches, conference calls, etc.)
• Customer and internal visit arrangement 
• Logistics overseas & domestic travel arrangement considering efficient time management. This includes booking air ticket, organizing appropriate transport, hotel reservations, visa if needed, meeting rooms, etc.
• Travel expense/weekly report preparation (for director levels)
• Logistics support of internal celebrations and events
• Contract document filing, memo preparation & translation documents
• Other general administrative support including mailings, request for purchase orders, follow-up of invoicing procedures, bills, gifts, subscriptions, handling errands etc