Personal Assistant To Head of Business Transformation

Position title: Personal Assistant To Head of Business Transformation
Salary range: 13 - 18 mil
Work location: Ho Chi Minh

Job Tags: Secretarial/Executive & Personal Assistant, Banking / Financial Services, Clerical/Administrative Support

I. Key responsibilities/duties:

Provide effective and responsive personal assistant to Head of Business Transformation:

• Manage and maintain Director’s schedules, diary and email account, including filtering emails, highlight urgent correspondence
• Schedule appointments and meetings on behalf of Head of Business Transformation
• Make travel and accommodation arrangements for Director
• Make claims of travel documents and related claiming documents

Provide secretarial and administrative assistant to Division’s activities

• Prepare meeting minutes when requested and distribute to team members
• Perform general office duties such as photocopying, ordering stationery, maintaining motorbike registration and other administrative works

Provide secretarial and administrative assistant to responsible Committees

• Act as the contact point to receive business change requests and assign to according Committees
• Prepare agendas and make arrangements for responsible Committees
• Prepare meeting minutes and collect sufficient approval to legalise Committees’ approval

Provide administration of Documentation system

• Act as contact point to receive access requests to Documentation system
• Approve access requests according to User Management rules
• Manage and maintain List of business requests & List of Task assignment of Division

Provide administration of Change Management process

• Act as contact point to register Business Change requests into Documentation system
• Manage and maintain up-to-date approval status and related information of registered Change requests
• Prepare and follow up evaluation plan of Business Change requests

II. Need-to-have areas:

• University degree is preferred
• Fluent English speaking and listening
• Excellent written and verbal communication skills
• Excellent organizational & prioritisation skills

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