*** Personal Assistant

1. Key responsibilities:
• Follow up all departmental admin such as stationery order/distribution, all leave records and arrange transportation, accommodation, appointments, meetings… to make sure that these tasks must be realized properly.
• Ensure that all of new documents approved, such as: guidelines, memos, policies… must be proceeded and forwarded to right departments timely, accurately and complied with the company’s policies.
• Update amendment the Partnership Distribution’s Organization Chart and Telephone Number of Dept./Sec. Heads timely to retain the accuracy of intercommunication.
• Collect information and logistic support for all company’s events assigned to Partnership Distribution Department to make sure everything must be carried out smoothly
• Follow up some admin duties such as preparing and sending memo, filing, consolidating depart documents according to PD Head’s requests.
• Assist other PCA expats relating to PD dept. when assigned.
• Prepare correspondence, reports and materials for publications and presentations as assigned.
• Set up travel arrangement, partners ‘events, meetings..etc. for Department Head
• Maintain Department Head’s calendar and coordinate with Department Head’s direct reports to ensure a smooth communication and business activities arrangement.
• Others: to be assigned by the Line manager or Company’s management (if any)

2. Requirements:
Qualification:
Mandatory: University/ College Graduate
Advantage: Major in Administration or Secretary is a distinct advantage.

Experiences:
Mandatory: Between 1 and 3 years working experience in professional secretary

Knowledge and skill set:
Mandatory:
• Good written and verbal English
• High sense of responsibility and accuracy
• Good computer skill (Word, Excel, Access, …)

Job’s attributes:
• Mature, confident, sociable
• Customer service-oriented