NON-TRADE PROCUREMENT MANAGER

1. Procurement Strategy & Cost Optimization

• Develop and implement non-trade procurement strategies aligned with business objectives, operational requirements, and cost optimization targets.
• Work closely with internal departments to assess purchasing needs, develop procurement plans, and manage budgets.
• Identify and implement cost-saving initiatives while maintaining quality standards, service levels, and operational efficiency.
• Drive procurement efficiency and value creation across indirect spend categories.

2. Supplier Management & Strategic Sourcing

• Lead supplier sourcing, selection, and evaluation processes, including RFQs, RFPs, bid analysis, and commercial negotiations.
• Negotiate pricing, contractual terms, service levels, and other commercial conditions to achieve the best value for the business.
• Build and maintain strategic supplier relationships to ensure competitive pricing, reliable service, and long-term collaboration.
• Establish supplier performance evaluation frameworks, identify potential supply risks, and implement mitigation plans.
• Manage procurement activities across relevant non-trade categories, including operational supplies, services, facilities, and other indirect spend, as required.

3. Procurement Operations, P2P & Compliance

• Oversee the end-to-end Procure-to-Pay (P2P) process, from purchase requisitions and approvals to purchase orders, goods or service acceptance, invoice reconciliation, and payment.
• Develop, standardize, and continuously improve procurement policies, procedures, and internal controls to ensure transparency and accountability.
• Ensure compliance with the Delegation of Authority (DoA), internal procurement policies, contractual obligations, and applicable Vietnamese laws and regulations.
• Maintain accurate procurement records, contracts, and supporting documentation to meet governance and audit requirements.
• Work closely with Finance and other relevant stakeholders to ensure accurate documentation and timely payment processing.
• 4. Procurement Performance & Continuous Improvement
• Monitor procurement KPIs, analyze spending patterns, and evaluate supplier performance to identify opportunities for improvement.
• Lead initiatives to streamline procurement processes, enhance operational efficiency, and strengthen cost control.
• Prepare management reports and procurement performance reviews to support business decisions.
• Coordinate internal and external audit activities by providing relevant procurement data, records, and supporting documentation.

• Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or a related field.
• Minimum 8 years of experience in procurement, including at least 3 years in a managerial role.
• Strong expertise in Non-Trade / Indirect Procurement, strategic sourcing, supplier management, contract negotiation, and Procure-to-Pay (P2P) processes.
• Hands-on experience with ERP systems such as SAP, Oracle, or equivalent platforms.
• Proven experience managing large-scale procurement projects with budgets exceeding USD 5 million.
• Strong knowledge of procurement strategy, tender management, commercial negotiations, contract governance, and cost optimization.
• Good understanding of Vietnamese commercial regulations, VAT invoicing requirements, contract management, and procurement compliance.
• Experience in Fashion Retail, Luxury Retail, multi-store retail operations, F&B, hospitality, or airport-related businesses is highly preferred.
• Strong analytical, commercial, problem-solving, negotiation, and stakeholder management skills.
• Good command of English for business communication and professional work.
• CIPS certification is an advantage.
• Application Requirement: Candidates are requested to submit their CVs in English for the recruitment process at Vietnam Duty Free (VDF).