HR Officer, Compliance

Job no: 577033
Work type: Full time - Fixed term/Contract
Location: Vietnam - Ho Chi Minh
Categories: Administration, Human Resources

KEY RESPONSIBILITIES

A. Employment Contract Administration

Based on approved templates, ensures that all employment contract requests and letters are complete, consistent, accurate, and in accordance with approved templates, including management of approved variations. Prepares employment offer/contract letters for RMITVN staff appointments, including variations to employment, based on approved terms and conditions. Maintains an up to date register of all current employment offer/contract letters and work permits/visas as well as all issued employment offer/contract letters awaiting acceptance. Coordinates the End of Contract Review (EOC) process, including maintaining an up to date EOC Tracking Report, distributing EOC Report forms, recording/communicating EOC outcomes for HR action. Works collaboratively with the Senior HR Administration Officer (responsible for visa’s, work permits and registered employment contracts), recruitment team and other HR staff to ensure that contract issue and renewal process is executed in a coordinated, timely and accurate manner. Reviews data accuracy, consistency and standards for compliance and management reporting; and develops for approval and implementation standard data profiles to be used in hard copies and in HRMS.

B. HR system administration:

Update HR system followed employment status changes Be responsible for data integrity in HR system

C. Sub-lease vendor/contractor faciliation and monitoring:

Support departmental managers to obtain the sub-lease quotation that fit with their needs, requirements, and available budget. Arrange for services/sub-lease contracts between RMIT Vietnam and sub-leasing provider(s) as and when needed for each project or work order, Coordinate with sub-leasing service provider(s), departmental managers and administrators to deploy the sub-leased contractors in a timely manner in accordance with the departmental requests and agreed service agreement. Support departments in verifying monthly sub-leased contractors’ costs. Prepare for contract liquidation once the services are completely delivered or are mutually terminated by both sides.

KEY SELECTION CRITERIA

Bachelor degree in relevant discipline Experience in HR role in an international company; General knowledge of human resource administration; Two years of experience in a similar position Prior experience of working with both local and expatriate staff is essential. Well-developed interpersonal skills, strong organisational and planning skills; A high level of accuracy and confidentiality

BENEFITS

• Unique opportunity to work within a multi-lingual, multi-cultural environment with creative and innovative committed colleagues.
• Attractive salary package with base salary starting from VND20,800,000 gross per month, plus allowances
• 13th month Tet bonus
• Private premium medical insurance
• 20 days annual leave, 10 days sick leave per annum
• Education fee support for staff dependants after a qualifying period

TO FIND OUT MORE

For further information about this role, please click on the Job Description document below.

 HR_HR Officer-Compliance_PSV5_June 2019.pdf

English proficiency requirements

If English is not your native language then you will be required to demonstrate a minimum English language proficiency standard at a BULATS Upper Intermediate level (BULATS score 65), equivalent to IELTS (General) 6.0.  RMIT Vietnam will require you to complete a BULATS test to assess your level of English before an offer of employment can be made.

HOW TO APPLY

Click on the ‘Apply Now’ link. Applications close on 18 June 2019

Advertised: 04 Jun 2019 SE Asia Standard Time
Applications close: 18 Jun 2019 SE Asia Standard Time