HR & Admin Supervisor

• We are looking for an experienced HR & Administration Supervisor to lead daily HR and Administrative operations, ensure compliance with Vietnamese regulations and company policies, support managers and employees, and drive efficient and effective service delivery.

Key responsibilities

• Advise managers on HR and administration practices, employee relations, labor relations, and workplace issues.
• Supervise HR & Administration staff, assign priorities, coach team members, and promote a collaborative working environment.
• Manage payroll, personal income tax, statutory insurance, headcount, HR KPIs, labor-cost reporting, and related weekly, monthly, and annual reports.
• Maintain accurate employee records, including résumés, qualifications, labor contracts, evaluations, and other personnel documents.
• Coordinate with IT to maintain the HR database and improve the accuracy and efficiency of HR processes.
• Prepare analytical reports on departmental performance and recommend practical process improvements.
• Ensure HR and administrative activities comply with company policies, quality systems, and applicable Vietnamese regulations.
• Manage general administration, including utilities, facilities, car rental, meals, travel, accommodation bookings, visas, and visitor arrangements.
• Monitor administrative costs and expenses, support budget preparation, and control spending within approved limits.
• Oversee security services and support occupational safety, fire prevention, emergency preparedness, employee safety, and asset protection.
• Organize and coordinate employee activities such as team-building programs, company events, outings, and trips.
• Deliver or coordinate internal HR training and complete other related duties assigned by the HR & Administration Manager or General Director.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• More than five years of relevant experience in human resources and administration, including team supervision.
• Strong working knowledge of Vietnamese labor law, payroll, personal income tax, statutory insurance, labor relations, and industrial relations.
• Hands-on experience with HR databases and employee-record management.
• Proficiency in Microsoft Office, including word processing, spreadsheets, and presentations.
• Good written and verbal communication skills in both English and Vietnamese.
• Strong leadership, interpersonal, problem-solving, analytical, and business-acumen skills.
• Ability to work independently, collaborate effectively across functions, and communicate confidently with employees and managers at all levels.
• Reliable, careful, ethical, and committed to maintaining confidentiality.