Factory Planner and Warehouse Supervisor

1. Purpose

• Ensuring seamless integration between production scheduling, warehouse operations, inventory accuracy, and outbound dispatch.
• Responsible for optimizing machine loading, maintaining strict material shelf-life (FEFO/FIFO) and batch traceability, minimizing operational downtime, ensuring on-time delivery (OTD), and maintaining accurate ERP data (IFS).

2. Key Responsibilities

• A. Production Planning & Shop-floor Scheduling

Master & Daily Scheduling

• Convert customer orders/forecasts into realistic Master Production Schedules (MPS) and daily machine running schedules, balancing plant capacity and material availability.

WIP & Bottleneck Management

• Monitor Work-in-Process (WIP) on the shop floor daily. Proactively flag material shortages or machine downtime to the Production Manager to prevent bottlenecks.

Capacity Optimization

• Coordinate with Production to optimize machine changeover times and handle rush/urgent orders smoothly without disrupting the master schedule.
• B. Warehouse Operations & Inventory Control

End-to-End Warehouse Supervision

• Supervise overall activities in Raw Material (RM), Semi-Finished Goods (WIP), Finished Goods (FG), and Spare Parts warehouses.

FEFO/FIFO & Shelf-Life Control

• Strictly enforce
• FEFO (First Expired, First Out) for rubber compounds/chemicals and
• FIFO for finished goods. Ensure full batch/lot traceability in the ERP system.

Space Optimization & 5S

• Maintain high 5S standards, space utilization, and safe storage of materials according to MSDS regulations.

Stock Accuracy

• Lead periodic cycle counts and physical stock inventories. Ensure 100% data alignment between physical stock and ERP system (IFS).
• C. Outbound Shipping & Logistics Coordination (Hậu cần & Xuất hàng)

Shipping Planning

• Develop outbound shipping schedules aligned with customer delivery dates (OTD target).

Dispatch & Packaging

• Oversee packaging, palletizing, and loading operations to ensure goods are packed securely and dispatched on time.

Freight Optimization

• Consolidate shipments and coordinate with logistics providers/forwarders to maximize truck loading capacity and optimize shipping costs.
• D. ERP System & KPI Management (Hệ thống ERP & Quản trị KPI)

ERP Data Integrity

• Ensure real-time, error-free recording of all material receipts, issuance, WIP transfers, and finished goods dispatches in the ERP system (IFS).

KPI Tracking

• Track and report weekly/monthly operational KPIs: Plan Attainment Rate, Inventory Accuracy, FEFO/Expiry Compliance, On-Time-In-Full (OTIF), and Freight Cost/Kg

Education

• Bachelor’s degree in Supply Chain Management, Industrial Engineering, Logistics, or Business Administration.
• Experience: 3–5 years of experience in Production Planning and Warehouse Management in a manufacturing environment (experience in rubber, seals, gaskets, or automotive component manufacturing is highly preferred).

Technical Skills

• Strong proficiency in
• ERP systems (hands-on experience with
• IFS , SAP, or Oracle is a major advantage).
• Solid understanding of
• FEFO/FIFO , Batch Traceability, ABC analysis, and Min-Max inventory management.
• Advanced Excel skills (Pivot Table, VLOOKUP/XLOOKUP, Data analysis).
• Understanding of Lean Manufacturing, 5S, Kaizen, and warehouse OHS/fire safety regulations.

Languages

• Good command of English (both written and spoken) for internal reporting and working with global logistics/management.

Key Competencies

• Problem-solving under pressure, strong cross-departmental coordination, leadership, and high attention to detail.