Mô tả công việc

Document Preparation & Management - Send shipment notifications and pre-alerts to customers. - Draft and process Bills of Lading (B/L) directly on shipping line systems or submit Shipping Instructions (SI) to freight forwarders. - Coordinate with inspection agencies to arrange certificates and surveying for each shipment. - Prepare and complete the full export documentation set including commercial invoices, packing lists, certificates of origin, phytosanitary certificates, inspection certificates, and other required documents. - Review import documents and process payments to suppliers. - Archive and maintain organized records of all export-import documentation.
Payments & Cost Tracking - Review debit notes and process local charges payable to shipping lines, forwarders, and inspection agencies. - Monitor customer payment schedules and vessel sailing schedules.
Communication & Coordination - Communicate directly with customers, shipping lines, inspection bodies, and relevant authorities via email and phone. - Respond to queries and document discrepancies in a timely and professional manner. - Coordinate internally with the Operations and Sales teams to ensure documentation aligns with shipment timelines and contract terms.
Reporting - Report work progress to the department head on a regular basis. - Prepare and submit weekly reports on documentation status and outstanding tasks. - Take on additional tasks as assigned by management.

Bachelor's degree in Foreign Trade, International Business, Economics, or a related field. - At least 1 year of hands-on experience in export-import documentation. - Solid understanding of trade documents, with particular emphasis on Bills of Lading and the full export documentation set. - Working proficiency in English — reading trade documents, writing professional emails, and communicating with overseas partners by phone. - Comfortable working with software systems; experience with shipping line portals or trade management tools is a plus.

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Nguồn tin: Nguồn: CareerViet · đăng 09/08/2026