Administration Assistant

Administration Assistant - Howden Vietnam

About us

Howden designs, engineers and supplies air and gas handling equipment, including industrial fans, process gas compressors and rotary heat exchangers. Established over 150 years ago as an engineering firm, Howden has grown to become a worldwide organisation with over 6,000 employees and companies in 26 countries.
Our equipment may be found in virtually every industry but particularly in those such as in power generation, petrochemicals, mining, steelmaking and cement manufacture where the most arduous air and gas handling duties are to be found.
We have introduced many innovations, from the forced draught system and the invention of the Diaphragm Compressor to the commercialisation of the Rotary Heat Exchanger and the Screw Compressor. Our products are known throughout the world for their high levels of performance, reliability and state-of-the-art technology. We are constantly investing resources in product development to provide market-leading products that make our customers' processes more effective and more profitable
Our Vision is to be the world's leading application engineer providing lifetime solutions in air and gas handling.

Accountabilities
• General Office Management
o To manage the Company’s reception area
o To manage 3rd party service providers related with office matters, follow up and making payment to 3rd party in time.
o To ensure sufficient office supplies and efficient office equipment management, i.e. stationery, name cards, Company’s letterhead, pantry, IT assets, furniture, telephone, and fax systems, etc.
o To provide support on office activities such as employee meetings, conferences, secretarial services, notary/stamp requirements, courier, general telephone.
• Travel Management & Logistic
o To arrange travel logistic for the team and guests (air tickets, visa, hotel booking, transportation)
o Arrange expat’s work permit
o In charge of doing personal income tax report for Country Manager and report to local Tax Department.
o Produce documents, briefing papers, reports and presentations on an as needed basic.
o Manage coming and outgoing documents systematically to quickly retrieve.
• IT Management & HR Support
o Liaise with APAC IT department in setting up and manage IT equipment and IT matters.
o Coordinate with APAC HR Director on HVN’s recruitment process by preparing job advertisements, collecting employee documents, labour contracts, recruitment, etc.
o Keep staff database in filing, both hard copy and soft copy.
o Support Finance Department for daily, monthly expenses and billing system and make payment reports.
• Other Office Matters
o Other duties / ad hoc assignments as and when required
o Other tasks assigned by management such as interpreting, preparing minutes of meetings, translating documents, etc.
• Legal, Health and Safety
o Take all reasonable care for own personal health and safety, as well as for that of everyone who may be affected by your action in your workplace.
o Liaise and co-operate with company management with regards to the current health and safety legislation and obligations within the location and area where you performing your duties.
• Colfax Business Systems (CBS)
o Embrace Colfax Business Systems (CBS) and apply the use of the core company values.

You will be able to demonstrate the following essential skills & experience:
o Bachelor Degree in any relevant field and/or possess with a Certificate in Office Skills
o With hands on experience in general administration tasks
o At least 3 years of relevant experience
o Good PC knowledge in MS office (Excel, Words & PowerPoint)
o IT knowledge will be an advantage
o Independent and self-motivated with good communication and interpersonal skill
o Demonstrate maturity, initiative, self-motivation and ability to multi-task
o Strong team player with ability to work well with other department team member

Desirable skills, knowledge & behaviours
o Formal training in general office and admin
o Formal training in IT hardware & equipment
o Formal Training in MS office

This is your opportunity to join a dynamic, global company that offers attractive remuneration packages, flexible work options and provides a supportive organisational culture.

To express your interest in this position, please send your CV along with a cover letter by Tuesday, 13th March, 2018.