Admin Executive (Facilities)

Job description:

1. Facility management:

- Plan and manage facility central services such as security, cleaning, operation system, waste disposal..,ect
- Periodically inspect the facility to insure all areas are kept in a neat, orderly, clean, safe and efficiently operating.
- Work with Aeon Delight to find out the solutions for issues from facility.
- Manage and review service contracts to ensure facility management needs are being met, coordinate and monitor activities of contract suppliers
- Plan and monitor appropriate facility management site levels
- Monitor meeting room/conference room to ensure the condition of furnishings is satisfactory, that an adequate number of chairs are provided. Etc…
- Monitor and maintain office equipment
- Collect payment documents and prepare payment requests, transfer full set of documents to Accounting Dept.
2. Risk management:
- Coordinate the store to collect and report all risk issues (incident/accident) happened in accordance with company policy
- Conduct risk assessment, which involves analyzing risk as well as identifying , describing, and estimating the risk affecting to the store
- Responds and resolves difficult and sensitive feedback/concerns/complaints from staff about environment working.
3. Other duties:
Other tasks or responsibilities as assigned by Admin Manager

Job Requirements:

1. Qualifications & Experience:
- University degree.
- Minimum 03 years of administrative experience.
2. Knowledge, Skills & Behaviors:
- Good command of spoken and written English.
- Computer literate: Word, Excel, PowerPoint, Outlook and Internet.
- Strong communication skill (both verbal & written).
- Detail oriented and be able to handle multi-tasks.
- Good organizing and time-management skills.
- Good problem solving skills.