Accounting & Admin Executive

Key Job Duties

1- ACCOUNTING

Cash book management:

• Maintain cash book and perform monthly report to Accounting Dept in Hanoi Office
• Checking and prepare payment in cash to vendor and staff claims (if any)

General Accounting

• Prepare invoices and whole set of payment documents for submitting to customers
• Monitor order fulfilment and support to collect payments
• Checking and prepare payment to vendor and staff claims
• Checking all accounting documents such as payable and receivable, input and output vouchers
• Manage AR-AP, ensure to collect AR, make payment on time
• Assist Chief Accountant to prepare relating tax data; liaise with external authorities as requirement

2- ADMIN MANAGEMENT

Office Management:

• General management in Hanoi and other offices (if any) including renovation
• Company outings, meetings, seminars, events, teambuilding, etc.
• To liaise with insurance company or broker for loss and damage
• Booking tickets, restaurant, order food for company party, birthday party for employee
• Collect invoices and Make payments for insurance, sale expense, mobile phone, water, rental fee, service for office, internet, office Phone, taxi, grap, printing, courier fee, company car expense

Management legal company documents:

• To follow up investment license and other legal documents for all offices, depots
• To keep and fill legal company documents
• To certify company document

Prepare visa and work permit, temporary resident card for foreigners in company

To implement other works as authorized by BOM

Knowledge, Skills & Abilities

• Bachelor degree in Accounting & Finance
• Have experience in Administration management
• Have experience in working for Japan company (advantage)
• Good organizational and leadership skill
• Good presentation skill
• Good interpersonal skills
• Good communication in English
• Able to communicate in Japanese (advantage)

Desired Attributes / Soft Skills / Requirement

• Proactive with keeping up with latest market trends and news
• Positive Mindset for learning, improvement and self-development
• Resourceful and able to suggest and come up with new ideas
• Organised and meticulous
• Organised, meticulous, resourceful and attention to detail
• Positive mindset for learning

Minimum Experience

• 2- 3 years in Accounting & administrative experience & in a similar role

• Minimum Qualification

• Bachelors’ Degree in Accounting & Finance
• Can Speak Japanese be advantage