90094 - HR - Admin Associate - Consulting

Job Details

Position: HR - Admin Associate - Consulting

Job Code: 90094

Responsibility

A.    OFFICE ADMINISTRATION SUPPORT

1.    Reception and Company Records Management

a.    Receive, transmit, route and distribute efficiently all incoming and outgoing mails and letters

b.    Assist in maintaining and updating the database and library of contracts and other important Company documents.

c.    Assist in the establishment of an organized document filing system within the Company or across all departments; serve as point person for filing documents of the department.

2.    Executive and Expatriate Support

a.    Prepare VACPA (ESC) and Lawyer (AGL) Reports.

b.    Process the work permit, temporary residence card, and other employment requirements of Japanese employees in coordination with the Business Advisory Team.

c.    Assist Japanese employees with other needs such as looking for housing, translating documents (i.e., tickets, receipts), etc.

3.    Facilities and Supplies Management

a.    Contact approved suppliers/vendors to order regular pantry or office supplies and ensure adequate stock at all times

b.    Process payments for suppliers

c.    Regularly update Expense Tracker of all office-related cost/expense and submit to Senior Associate for review

d.    Assist in the regular inventory of office stocks and supplies.

e.    Perform IT-related tasks 

f.    Coordinate maintenance schedules of office assets, server room, equipment and machinery with employees to avoid business disruption.

g.    Assist employees on all equipment and machinery concerns for maintenance, repair or replacement

h.    Contact building administration for technical concerns and submission of employee roster.

B.    HUMAN RESOURCES MANAGEMENT

1.    Recruitment and General Employment Support

a.    Assist in the on-boarding procedures for new hire 

b.    Prepare and submit Foreign and Vietnamese Labor Reports.

c.    Update seat chart, organizational chart and employee contact list and other databases related to hiring a new employee.

2.    Benefits Administration & Employee Engagement

a.    Receive and check employee insurance cards and distribute to employees

b.    Assist in the processing of employee registration or deletion, employee benefit claims, and premium payment to compulsory or voluntary insurance programs.

c.    Assist in the facilitating the Annual Health Checkup of employees.

d.    Plan and organize employee engagement activities

3.    Performance Management, Training and Development

a.    Assist the Senior Associate in the implementation of the Performance Management Process.

C.    INTERNAL ACCOUNTING AND TAX SUPPORT

1.    Help Senior Associate in submitting tax returns at the Tax Office.

2.    Assist in Tax Investigation and ESVN Audit as needed.

3.    Report ESA Accounting Practice to the Ministry of Finance.

• Working location: Dist 1, HCMC
• Monthly Salary: 9~17M VND

Requirements 

・Age: 24~30

・Gender: Any

・Education: College Graduate (With a bachelor's degree in Human Resources or Office Administration)

・Language: English Business level

・Experience: Less than 1 to 3 years of back-office work experience

・Has basic knowledge on office administration and training on Labor Laws

・Above average MS Application Skills

・Above average verbal and written communication skills 

・Work experience at foreign companies including Japanese companies

・Is process-oriented, keen on details, deadline-driven and has good problem-solving skills

・A team player, flexible and has strong people skills

・About 3 years of working experience, late 20s (early 30s)

・Work experience in a company with 30 or more employees

・English-speaking human resources

・Reliable execution of routine work (use of checklists, etc.)

・Experience improving own work

NOTICE: 

Only shortlisted candidates will be approached by RGF's consultant. Your resumes will be recorded in our system, and you will receive our Job Introduction Auto-email with suitable jobs in the coming time. Please check your email regularly to get our vacant job. Thanks so much! 

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