134915 - Chief of Logistics Coordinator - Machinery

• RGF's Client -  Japanese company providing lifting and machinery relocation solutions  - is looking for a  Chief of Logistics Coordinator  to provide effective, timely and cost-efficient import and export shipping and customs clearance for the company's machines and spare parts, and for machines/ parts of other suppliers when required (including demo machines and exhibition goods), supporting both the Sales and Service Departments.
• Ensure full compliance with customs regulations, Incoterms and company procedures, minimizing delays, risks and unplanned costs.
• Working Location:  An Khanh Ward, HCMC
• Monthly Salary:  18,000,000～20,000,000VND

Job Responsibilities

• 1. Logistics Operations and Customs - Plan and coordinate import, export and re-export shipments of machines and spare parts from local and overseas suppliers, ensuring timely delivery and compliance with company requirements. - Oversee customs clearance and ensure the accuracy of shipping documents, HS codes, duties, taxes, licenses and certificates. - Monitor shipment schedules, track deliveries and update customers on shipping status. - Coordinate with customs authorities, suppliers, customers, freight forwarders and internal departments to resolve shipping issues and ensure smooth operations. - Select and manage logistics service providers, control transportation costs, and review logistics invoices to ensure timely payment. - Coordinate cargo insurance and handle claims for damaged or lost shipments. - Ensure compliance with Incoterms, trade finance requirements and applicable customs and international trade regulations. - Handle urgent shipments, delivery delays and customs-related issues, and implement improvements to logistics processes. - Maintain accurate shipping records and prepare regular logistics reports.
• 2. Team Coordination and Warehouse Support - Manage and supervise the Logistics Staff, including task allocation, work monitoring and guidance. - Coordinate with the Warehouse Staff on stock availability, shipment preparation and delivery schedules. - Support inventory checks and ensure accurate inventory information is shared with relevant departments. - Coordinate proper handling and storage of machines and spare parts to minimize damage and loss.

Necessary Skill / Experience

• Education : Bachelor's degree or higher in Logistics, Supply Chain, Foreign Trade, International Business, or a related field
• Language : Business Level in English OR Japanese for emails, documents, and overseas communication
• Experience : At least 5 years of experience in logistics, import/export, and customs clearance, including at least 2 years in a team-leading or supervisory role.
• Solid knowledge of customs laws, regulations, and international trade terms.
• Good MS Office skills, especially Excel (filters, PivotTables, lookup functions), for shipment tracking, cost control, and reporting
• Professional communication and business etiquette; able to work independently, report directly to top management, and make timely decisions
• Strong organizational, problem-solving, and multitasking skills; able to work under pressure and overtime when required

Preferable Skill/ Experience

• Experience handling machinery, industrial equipment, or spare parts
• Good relationships with Customs authorities, forwarders, and logistics providers
• Basic machine/parts knowledge for HS classification and packing requirements
• Proficiency in both English and Japanese
• Notice:  Thank you for your interest in career opportunities at RGF. Suitable candidates will be contacted by our consultants at the earliest possible time.
• Your resume will also be kept in our system for consideration for other suitable opportunities in the future.
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