Responsible for tactical sourcing of non-contract, non-catalogued goods and services. Tasks include prospecting vendors based on sourcing requirement, launching Request for Quotation (RFQ) to shortlisted vendors, reviewing and analyzing competitive quotations/bids and ensuring they are in line with technical and commercial specifications, negotiating to achieve best value, equitable terms and conditions, and guiding stakeholders in selection and awarding.
Ensure that a professional and consistent approach is taken in relation to all supplier relationships
Responsible for reviewing Purchase Requisition (PR) submissions, approving/issuing or even denying Purchase Order conversion as appropriate (eg. if policy requirements are not met) for Singapore and/or Malaysia operations.
Act with integrity and ensure compliance to company guidelines, policies, processes and procedure
Resolve price, quality, delivery or invoice issues
Contribute to achievement of target Service Level Agreements (SLAs) and in continuous improvement for better work efficiency. Similarly, proactively manage stakeholder expectations on SLAs and Tactical Sourcing Requests
Assist in providing guidance to internal stakeholders and external vendors on procurement processes and policies.
Generate standard weekly report on Outstanding/In-Progress PRs and POs, and other reports as may be deemed necessary
Qualifications
Technical:
Knowledge of procurement, finance or supply chain operational practices, process and sourcing platforms or systems (eg Oracle, SAP, Ariba).
Possess keen eye and attention details in reviewing Vendor Bids/Pricing/Quotation, Purchase Requisition and PO requirements
Analytical, numerically astute with demonstrated problem solving capabilities
Proficient in Microsoft Office and/or Google Suite
Prior experience as Procurement Buyer (3 years) preferred.
Behavioural
High sense of Integrity
Highly motivated team player, cross-cultural competency
Resilient, resourceful, adaptable to change and able to reprioritize accordingly, and work effectively under pressure.
Organized, fast-learner, disciplined, a self starter - takes initiatives and proactive, and driven to deliver set KPIs
Strong interpersonal and communication skills. Able to communicate well and with clarity to internal and external stakeholders, regardless of level.
