Personal Assistant - CEO

Job Purpose

The Personal Assistant will act as the right-hand support to the CEO, ensuring seamless management of their professional and personal commitments. This role involves handling communications, coordinating schedules, managing suppliers and vendors, organizing events and travel, and serving as a bridge between the CEO and both internal and external stakeholders.

Key Responsibilities

• Manage and prioritize the CEO’s complex daily schedule, appointments, and meetings.
• Coordinate communication on behalf of the CEO — including drafting emails, letters, and professional correspondence.
• Research, source, negotiate, and manage suppliers, contractors, and service providers for both business and personal projects.
• Organize logistics for travel, accommodation, and event participation across international locations.
• Prepare meeting materials, reports, and presentations as required.
• Maintain confidentiality in handling sensitive information related to company strategy, finance, and personal matters.
• Liaise effectively with internal teams, partners, and external agencies to ensure timely execution of projects.
• Anticipate the CEO’s needs and proactively resolve issues before they arise.
• Support special projects, brand campaigns, and events within the fashion and music sectors.
• Ensure all administrative processes are efficient, organized, and reflect the company’s professional image.

Qualifications

• Bachelor’s degree in Business Administration, Communication, Marketing, or related field preferred.
• Minimum 2–4 years of experience as a Personal Assistant, Executive Assistant, or similar role (experience in fashion, music, or creative industries is an advantage).
• Excellent command of written and spoken English; additional languages are a plus.
• Strong computer skills (Microsoft Office, Google Workspace, scheduling and project management tools).

Core Skills

• Exceptional organizational and time management abilities.
• Proven ability to source, negotiate, and manage suppliers and contractors.
• Outstanding communication and interpersonal skills.
• Strong attention to detail with the ability to handle multiple priorities.
• Sound judgment and high level of discretion when handling confidential matters.
• Confident, professional, and well-presented.

Personal Attributes

• Highly motivated, proactive, and eager to learn.
• Demonstrates common sense and problem-solving ability.
• Energetic and adaptable — thrives in a fast-paced, creative environment.
• Passionate about fashion, music, and global cultural trends.
• Reliable, trustworthy, and a team player with a positive attitude.
• Ambitious — wants to grow alongside the company and take on increasing responsibilities.

Why Join Us

• Be part of an exciting global team shaping the future of streetwear and music culture.
• Work directly with a visionary CEO and gain exposure to high-level business strategy.
• Dynamic, creative, and international work environment.
• Opportunities for personal growth, travel, and long-term career development.

**AT UN-AVAILABLE IS AN EQUAL OPPORTUNITY ORGANIZATION AND WILL NOT ALLOW DISCRIMINATION BASED UPON AGE, ETHNICITY, ANCESTRY, GENDER, NATIONAL ORIGIN, DISABILITY, RACE, SIZE, RELIGION, SEXUAL ORIENTATION, SOCIOECONOMIC BACKGROUND, OR ANY OTHER STATUS PROHIBITED BY APPLICABLE LAW.

• Bằng cấp: Bachelor
• Độ tuổi: Không giới hạn
• Hình thức: Nhân viên chính thức
• Thử việc: 2 tháng
• Thời gian làm việc: Mon - Fri, 8:00AM - 5:00PM
• Phúc lợi:

  – Full social-insurance contributions based on agreed salary
  – Annual salary review in December
  – 12 days annual leave per Labour Law + 0.5-day per quarterly teambuilding leave.
  – 24/7 personal health insurance — Coverage up to VND 600 million VND/year.
  – Annual health check-up 2 times per year

• Phụ cấp khác:

  - Casual dress code — comfortable clothes, personal style welcome
  - On-site gym/yoga/aerobics room
  - Sports clubs (e.g., badminton, soccer)
  - Company events: quarterly team-building, birthday gifts, X-Mas Party, Year-end party, Company trip
  - Holiday & special-occasion gifts

• Ngày nghỉ: 12 annual leaves per year