Payroll & Benefits Specialist

Get to know the Role:

Payroll & Benefits Specialist is mainly responsible for Payroll & Benefits area (e.g. manage payroll outsource, benefits arrangement/improvement) including managing People Database, HRIS, Expat Services  to ensure alignment with regional reward policies, and efficiency of relevant work processes (accuracy, timeliness, impact on attraction and retention).

Key Role & Responsibility:

People Database and HRIS 

• Administer people database on WorkDay System as well as employee data filing.

• Responsible for processing all employee data changes (e.g. transfer) and ensuring the data integrity of records. 

• Ensure changes to employee records are updated

• Update and maintain the Time and Attendance system, Shift Pattern

• Job Description Data Bank / Job Code administration

• Job Grade related check against predefined guidelines.

Payroll & Benefits Management

• Manage Payroll & Benefits Programs/Policy/Processes roll out and administration (e.g. Grab Flexible Benefits Program).

• Ensure execution and delivery of Payroll & Benefits services according to defined SLA(s).

• Communicate information regarding policies/standards on Payroll & Benefits to stakeholders.

• Manage payroll process and ensuring all basic data (e.g. OT, Allowances, Severance Pay) are computed correctly and distributed on time as per the payroll process guidelines 

• Establish internal controls and measures to track and complete documentation for future audits

• Assist in review procedures, and work process relating to Payroll & Benefits management to support the organization’s direction and ensure local compliance and propose for management approval. 

• Recommend enhancements and simplification of existing Payroll & Benefits processes and procedures based on experience with stakeholders.

• Ensure appropriate service delivery support for internal stakeholders and oversee accurate and timely processing of information with all stakeholders.

• Prepare information and documents for external authorities for audit purposes. 

• Lead Payroll & Benefits process improvement projects as and when required.

Qualifications:

• Bachelor’s Degree in any field (preferred Finance, Accounting, Economics, HRM) with minimum 2-3 years-experience in Payroll & Benefits areas. 

• Have working experiences in multi international companies, preferably from Tech or e-commerce industry.

• Good command of English with strong verbal and written communication skills.

• Good proficiency in MS Office (MS excel, MS word, Power Point) especially excel should be excellent.

• Good at analyzing, organizing and managing within deadlines.

• Be process & details-oriented person yet agile for continuous improvement.

• Be a good team player with commitment and integrity as core value.