Follow up PO

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Order Management & Data Entry

• Receive Orders: Process orders twice monthly (mid-month and end of month).

• Upload Surcharge Tables: Upload surcharge tables for each buy to the system.

• Process Purchase Orders (POs): Accept, download, and save POs after verifying them against the surcharge table.

• Update Surcharges: After confirmation, update the team and upload POs with increased surcharges to the system.

• Revise Order Information: Update order details and the master tracking sheet upon surcharge table completion (e.g., cancelled POs, quantity changes, delivery dates, export locations).

• Surcharge Verification: 14 days after surcharge table upload, check the system for any POs not yet updated with surcharges and make a note.

• Download TOP Orders: Accept, download, and save PO sheets for TOP orders (Wednesday of the week following the buy).

• Process Pai, BCS, SLT Orders: Receive, verify FOB and delivery dates for Pai, BCS, and SLT orders; save PO sheets; email relevant departments; and update the master file.

• Track & Update FOB Prices: Monitor and update seasonal FOB prices based on information provided by Development and the Customer. If PO prices differ from the seasonal update, re-check and upload to the system for correction.

• Daily PO Change Report: Download, check, and track daily changes in VAS, FOB, quantity, and export placement from the detailed PO change report.

• Revise & Distribute PO Sheets: Revise PO sheets for changes (quantity, export placement, shipment) and email them to relevant departments.

• Update System for Quantity Changes: Update POs with quantity changes on the system to ensure correct pricing.

Shipment & Reporting

• FOB Confirmation for Import/Export: Verify and confirm FOB prices for the Import-Export Department.

• Unupdated Shipment Dates: Identify and report to Import-Export any shipped POs that lack updated delivery dates.

• System Discrepancy Reporting: Check the system for POs not included in monthly orders but still present, and report these.

• Weekly Delivery Date Updates: Track and update changing delivery dates weekly on each team's tracking file.

• Cancellation Cost Management: Update cancellation cost information (cost, start/end line dates) and upload to the system.

• Order Quantity Report: Prepare a report on order quantities for the Development team.

• WIP Report: Generate a report including Destination and FOB information for the WIP staff after a buy drops.

Quality & Compliance

• Post-Shipment PO Changes: Daily check and update PO information after shipment (FOB price, export placement, etc.).

• PO Sheet vs. Order Verification: Verify style, season, quantity, customer number, and delivery date on the PO sheet against the actual order. If discrepancies exist, re-check.

• ISO Activities: Participate in ISO-related activities.