Executive Assistant

About us

We are a fast-growing, dynamic hospitality group dedicated to redefining the future of hospitality. With a strong focus on innovation, sustainability, and exceptional guest experiences, we are rapidly expanding our footprint across key markets. Our vision is to lead the industry with excellence, delivering personalized and unforgettable stays for every guest.

About the Role

We are seeking an Executive Assistant to provide high-level support to one of our founder — a proactive professional who can stay calm under pressure, manage multiple moving parts, and ensure the founder’s time, focus, and priorities are well protected and optimized.

This is more than an administrative position — we’re looking for someone sharp, resourceful, emotionally intelligent, and highly dependable. In this role, you will handle both professional and personal coordination, while also managing social media scheduling, personal branding initiatives, and basic PR projects.

Key Responsibilities

1. Executive & Administrative Support

• Manage the founder’s calendar, appointments, travel arrangements, and all related logistics.

• Oversee administrative tasks such as scheduling, meeting notes, logistics arrangements, and related payments.

• Monitor inboxes and messages, responding or following up as needed to ensure timely action.

• Organize and coordinate events, meetings, and private functions.

• Handle personal errands and urgent tasks with the utmost confidentiality and discretion.

2. Project Coordination

• Act as a point of contact between the founder and project teams, ensuring smooth communication.

• Track project timelines, deliverables, risks, and outputs, providing regular progress reports to the founder.

• Coordinate with internal and external stakeholders to ensure projects are delivered on time and to standard.

3. Talent & Personal Branding Management

• Support the founder in building and maintaining a strong personal brand.

• Manage and schedule content for social media platforms.

• Assist in identifying and creating opportunities to enhance the founder’s professional visibility.

4. PR & Media Coordination

• Coordinate PR-related projects, including events, campaigns, and media outreach.

• Support in drafting or reviewing public communication materials.

• Liaise with media partners, agencies, and other stakeholders to ensure brand consistency.

• Proven experience as a Personal Assistant to a CMO, Marketing Director, or KOL is prefered.

• Strong understanding of marketing, branding, and public relations.

• Exceptional organizational and multitasking skills, with great attention to detail.

• Excellent communication skills in both written and spoken English and Vietnamese.

• Proactive, resourceful, and able to work independently under minimal supervision.

• High level of integrity and discretion when handling confidential information.

• Qualification: Bachelor
• Age: Unlimited
• Job type: Permanent