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Executive Assistant to VP of Product & Strategy

CÔNG TY TNHH HOÀNG AN NHIÊN
Updated: 05/09/2025

Employment Information

Benefits

  • Laptop
  • Chế độ bảo hiểm
  • Du Lịch
  • Phụ cấp
  • Chế độ thưởng
  • Chăm sóc sức khỏe
  • Đào tạo
  • Tăng lương
  • Nghỉ phép năm
  • CLB thể thao

Job requirement

I. COMPANY OVERVIEW

Next Level Services (NLS) is navigating a critical phase of transformation as we work toward becoming a leading lifestyle company. As a key player in Vietnam's nightlife and F&B industry, we are building an integrated ecosystem that delivers exceptional customer experiences through nightlife venues, dining concepts, and lifestyle services.

We are building a strong foundation for scale and looking for reliable and detail-oriented individuals to join us on this journey.

II. JOB OBJECTIVE

· Enable the VP Product & Strategy to stay organized and focused on key priorities, ensuring their time and efforts create significant impact

· Support the VP of Product & Strategy by ensuring daily work runs smoothly, schedules are managed well, and projects move forward on time.

· This role requires someone proactive, calm, and detail-oriented, who can coordinate across teams and ensure tasks and projects stay on schedule.

1. Manage Monthly/ Daily Schedule and Priorities

  • Manage and optimize the VP’s calendar to maximize productivity and impact.
  • Schedule and coordinate meetings, appointments, and personal arrangements.
  • Anticipate upcoming priorities and ensure proper preparation for each engagement.
  • Organize and maintain the VP’s calendar: book meetings, avoid conflicts, and ensure punctuality.
  • Prepare materials before each meeting and keep things ready for smooth execution.

2. Coordinate Tasks and Follow-up

  • Attend meetings with the VP, capture meeting notes, action items, and critical milestones.
  • Follow through & keep progress visibile: identify responsible PICs (Person in Charge) for each deliverable and follow through until completion.
  • Remind, alert, and update the VP on deadlines and interdependencies across projects to avoid overlaps., and keep progress visible.
  • Break down big plans into smaller steps for easier tracking and completion.

3. Support Communication and Documentation

  • Act as a liaison between the VP and other departments, ensuring clarity and timely communication.
  • Draft and organize emails, reports, and documents as needed.
  • Keep important files, presentations, and information organized and easy to find.

4. Assist in Project Tracking

  • Help the VP monitor multiple projects at the same time by updating progress reports.
  • Alert the VP about any delays or important decisions needed.

5. Others & Information Handling

· Manage confidential information with professionalism and discretion.

· Handle ad-hoc tasks assigned by the VP.

Job requirement

  • Calm, mature, and reliable under pressure.
  • Strong organizational skills with attention to detail.
  • Ability to follow up consistently until work is done.
  • Good communication skills in both Vietnamese and English.
  • Comfortable with basic data handling and Microsoft Office tools (Excel, PowerPoint).
  • At least 2-3 years of experience in an assistant, coordinator, or admin role.
  • Bachelor’s degree in Business, Management, or a related field.

WHAT WE OFFER  

  • Work directly with senior leadership and gain hands-on experience in operations.
  • Join a dynamic and growing lifestyle company with diverse opportunities.
  • Competitive salary and benefits including 13th-month bonus.
  • Annual team-building and year-end party.

More Information

  • Qualification: Bachelor
  • Age: Unlimited
  • Job type: Permanent

Company Overview

Công Ty Hoàng An Nhiên

https://www.hoangannhien.com/ Number of employees: 10.000-19.999

We are Hoang An Nhien Group which is made up of 2000+ employees. Proudly affirm that we are the largest nightlife group in Vietnam having more than 11 venues... View more

Executive Assistant to VP of Product & Strategy

CÔNG TY TNHH HOÀNG AN NHIÊN