Get to know our Team:
- Agile and Fast-paced environment
- Friendly and Supportive team
Get to know the Role:
To ensure functionality of the built environment by integrating people, place, process and technology
- responsible to ensure day-to-day office duties are completed efficiently and effectively
- monitor, track and source for credible vendors to meet pantry, stationery and office related supplies
- monitor and manage outsource cleaning services with vendor
- identify, track and service faulty items
- support keys management
- support assets management
- assist with townhall and company event on arrangement & setup
- track & maintain accurate admin related expenses
- track seating arrangement
- consolidate admin details from other offices in the cities
The day-to-day activities:
Office Space Management
- Maintain seating plan & space allocation in all offices
- Plan office relocation and manage staff expectation vs company operation benefit
- Project owner for all offices tenancy management
Facilities Management
- To ensure all offices is well maintain and upkeep, including the cleanliness, office furniture, fixtures & equipment (exclude IT related equipment)
- To ensure staff do not waste unnecessary utilities / resources. (ex. Electricity), cost saving.
Office Management
- Pantry & Stationary supplies
- Business Cards supplies
- Biometric finger print access scanning
- Office email distribution group by country
- Managed outsource cleaning services
- Courier Services
- Meeting Room management
- Parking related matters
- Key Management
- Manage guest reception
- All other offices related service & support
The must haves:
- Minimal 4 years of experience in relevant function
- Able to work in fast paced environment with minimal supervision
- Proficient with Microsoft office software & IT savvy
- Strong administration skills
- Good communication skills in order to coordinate with employees & vendors
