Our client is looking for a dedicated and organized Administrative & Receptionist professional to manage our front-desk operations and provide comprehensive administrative support. The ideal candidate will handle office logistics, documentation, and employee engagement activities to ensure smooth daily operations.
1. Front Desk & Reception
- Welcome visitors and notify the relevant departments.
- Prepare tea/water, seating arrangements, and necessary equipment for meetings and training sessions.
2. Document & Office Management
- Receive, process, and distribute incoming/outgoing mail, documents, and invoices.
- Draft, archive, and manage the company’s filing system, including official letters, contracts, and administrative documents.
- Coordinate express delivery and ensure documents reach the correct departments promptly.
3. Facility & Asset Management
- Manage the procurement, distribution, and maintenance of office equipment, machinery, and stationery.
- Supervise office services, including drinking water, greenery, cleaning, and general repairs.
- Monitor infrastructure projects, office/warehouse leasing, and office setup processes.
4. Financial Administration
- Plan and process payments for office expenses (telephones, internet, service fees, office supplies, rent, etc.).
5. HR Support & Employee Engagement
- Coordinate with the HR department for onboarding and offboarding (asset handover, ID cards, etc.).
- Introduce new hires and provide training on company regulations and products.
- Support the organization of internal events (Happy Hour) and employee engagement activities.
- Monitor employee attendance and provide reports to the HR department as required.
6. General Tasks
- Assist in internal company meetings and perform other duties as assigned by management.
- Working Hours: Monday – Saturday (08:00 AM – 05:00 PM)
- Working location: Phường Sơn Giang, Thị xã Phước Long, Tỉnh Bình Phước (cũ)
