Get to know our Team:
General Admin Executive is responsible to support all the teams and members in each city. They would need to fully collaborate with the team in in order to be able to create a quick wins and long term strategy to accelerate growth of rides through the acquisition, engagement plan and strategy. They need to support the team need to also have the muscle skills to execute the strategy in timely manner
Get to know the Role:
- Maintains office efficiency by planning, designing and implementing office systems, standards & procedures
- Partner and establish close working relationship with Pops, Finance, Procurement, Security and IT
- Ensure smooth running of office(s) for all Grabbers
- Maintain close Partnership with internal and external stakeholders
- Maintain an accurate and up-to-date list to ensure accountability for all office related expenses
The day-to-day activities:
- Source, order, maintain and track inventory for common office use
- Source, order, maintain and track stationery inventory/control
- Process ePR, PO, invoices, etc.
- Maintain group email list(s) and office address(es) on confluence (add and delete)
- Supervise work progress and daily schedule for cleaners, messengers, security (if need be)
- Design and maintain filing systems
- Arrange cash advance to ensure sufficient inventory on stationery, pantry and related admin related items for common office use
- Timely process of outstanding invoices with Finance to avoid late payment charges
- Communication focal to inform/announce office related events/happenings
- Go-to focal for Grabbers to feedback on office related items
- Manage disputes and/or disagreements (if necessary)
- Any other duties assigned by Regional Admin Manager
The must haves:
- Fluent in Bahasa Indonesia
- Good in written and spoken English
- Minimum 1-2 years of primary experience in sales and partnership
- Microsoft Excel, Microsoft PowerPoint, Microsoft Word
- Other systems & tools to help implementation and tracking
- Excellent communication skills. Good interpersonal skills that enable one to work with people at all levels, to motivate and empower whenever necessary
- Self-starter and ability to work well in a fast-paced environment
- Passionate about the social mission and making a positive impact in emerging markets
- Developing standards, promote process improvement, supervision skills, inventory control, reporting skills
- Overall experience minimum 1 to 2 years
