120373 - [9-month Contract] Senior Finance Executive - Office Equipment

Chế độ bảo hiểm, Du Lịch, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương

- Work Location: Binh Thanh District, HCMC

<Job Responsibilities>

1. Accounts Payable and Vendor Master Maintenance:

• Accounts Payable

o Sorting of all vendor invoices received and preparing them for recording in Ariba or SAP

o Verification and posting of vendor invoices and intercompany debit and credit notes accurately and on a timely basis

o Ensure all taxes related to vendor invoices, such as VAT and FCT, are correctly applied during posting

o Payment: Prepare payment list in SAP and bank website for approvals on a timely basis (2 cycles each month)

• Vendor Master Maintenance

o Responsible for checking and approving forms in the system for the creation and update of vendor master

o Responsible for controlling bank details information of all vendor codes and staff codes

• Petty cash: Keep petty cash for payment (limit to use)

2. AR Operation and Issuance of FI Tax Invoices, Debit/Credit Notes

• Responsible for accurate and timely recording of AR collection

• Liaise with customers for the collection of receivables

• Provide accurate and timely AR aging reports to stakeholders

• Identify collection risk and take proactive actions to negotiate and/or establish settlement plans with internal stakeholders and customers

• Manage and monitor potential credit risk and accounts delinquency with sales teams

• Highlight credit risk issues to the credit team, sales team, and management, and take proactive actions to minimise risk

• Delivery of AR ageing analysis report on a timely basis

• Issue the FI module Tax invoices accurately and on a timely basis

3. Inventory & NLAG (Physical count and inventory devaluation provision)

• Collaborate with SCM on bi-annual inventory count, including drafting of the count procedures and printing of inventory listing prior to the count, reconciliation of inventory between the warehouse report and SAP inventory balance

• Ensure the inventory count discrepancy has been followed up on, and report the count result to management

4. Financial and Management Reporting: Monthly closing - Posting of Journal Entries

• Accrue all expenses (A&P, SGA)

• Allocation (Prepaid)

• Evaluation

5. A&P Expense Control

• Responsible for A&P budget (IO) control

• Monitor A&P expense budget and usage accuracy to ensure budget usage is under good control and does not exceed the approved budget

• Provide advice on accounting treatment.

6. Admin, Ad-hoc projects

• Support process improvement to enhance administrative and operational

• Provide data for yearly audit

• Support fixed asset count

• Participate and support any ad-hoc projects (UAT,…)