Trợ Lý Điều Hành - Executive Assistant Reporting to: Founder/CEO

Impact of the Role

The Executive Assistant plays a critical role in the organization by:

● Allowing the CEO to focus on business development and client meetings, and overall

client satisfaction;

● Creating impactful presentations to enhance our message and appeal to clients;

● Being a strong liaison between 11:11 Partners and out clients - especially their EAs;

● Executing the tasks needed to identify potential clients and our connections to them;

● Improving teamwork by identifying and troubleshooting bottlenecks in the team’s

administrative processes.

Responsibilities

The Executive Assistant is responsible for supporting the CEO and Principals in the execution of

their duties.

● Coordination (approximately 70% of the role):

○ Act as the point of contact among executives, employees, clients and other

external partners;

○ Manage CEO’s calendars and set up meetings;

○ Organize and maintain the office filing system (shared drives, Asana,...);

○ Handle basic bookkeeping tasks;

○ Research and conduct data to create and customizes presentations,

engagement letters, contracts and other client facing items based on guidance

from the principals;

○ Manage our electronic files, drives, and templates to ensure they are accurate

and current;

○ Provide general administrative support to the recruitment and outplacement

function, such as answering inquiries, supporting the sales process, and making

sure that the candidates and clients always receive a professional and

comprehensive experience.

● Sales & Marketing (approximately 30% of the role):

○ Conduct research projects on potential clients;

○ Perform internet-based search of potential client areas;

● Support other teammates and clients in the execution of their responsibilities.

Requirements

● Proven experience as an executive assistant or other relevant administrative support

experience;

● Outstanding organizational and administrative skills, is detail-oriented;

● Skilled with Google's suite of services (email, calendar, sheets, doc, slides) and

Microsoft products (Office Suite);

● Skilled with Zoom & Microsoft Teams - schedule meetings, assign breakout rooms,

coordinate slide shows and other during videoconferences;

● Ability to skillfully utilizes the internet to conduct research (as needed) into specific

industries and clients;

● Ability to perform basic accounting functions (create spreadsheets with basic

formulas);

● Professional level verbal and written communications skills;

● Able to work hours that overlap Chicago, USA (Central Time Zone, USA) for a minimum of

4 hours per weekday (Monday-Friday).

Please send your application by online,  or mail direct to Joanne Madriaga , Phuong Nguyen , cc Vo Hanh