Trade marketing Associate

Company Overview

• Universal Robina Corporation (URC) is one of the leading branded food and beverage companies in the Philippines, with an established presence across ASEAN and international markets.
• As part of the URC Group, URC Vietnam operates in the fast-moving consumer goods (FMCG) industry, bringing well-known brands such as C2, Rong Do, Jack n' Jill brands Dynamite and Cream-O to Vietnamese consumers.
• The company continues to strengthen its brand portfolio, expand its market reach, and respond to evolving consumer needs.
• Driven by a commitment to quality, innovation, and operational excellence, URC Vietnam focuses on sustainable business growth while fostering a collaborative environment where people can develop and contribute to the company's success.

1. Job Purpose

• The Trade Marketing Associate provides reliable data, reporting and operational support to the Trade Marketing team.
• The role maintains sales and inventory information, tracks trade programs and POSM, processes approved documents, and coordinates routine follow-up so that activities are executed on time and managers have accurate information for decisions.

2. Key Responsibilities

• A. Sales Data and Reporting ·   Maintain and consolidate sales data by SKU, brand, channel, customer and area, including sell-in, Sales-to-Trade and inventory data where applicable. ·   Prepare agreed daily, weekly, monthly and year-to-date reports versus target and prior year; flag missing data, unusual variances and late submissions for follow-up. ·   Coordinate with Sales Administration, Sales Planning and relevant teams to correct data discrepancies and keep report files organized and traceable.
• B. Promotion and Merchandising Support ·   Maintain promotion and merchandising trackers, including mechanics, timing, approved volume, free goods, reimbursement, samples and POSM allocation. ·   Follow up delivery and implementation status with Sales, Supply Chain, Customer Service, distributors and agencies; escalate delays or shortages to the line manager. ·   Consolidate basic post-activity results and supporting documents for review.
• The role supports analysis and does not independently approve programs or budgets. ·   Monitor promotion budget utilization and provide regular tracking reports against approved spending plans and allocations.
• C. Trade Operations and Administration ·   Prepare approved internal orders, delivery requests, promotion registration dossiers and other trade documents in line with company procedures and current legal requirements. ·   Upload or update approved data in SAP and shared trackers, subject to assigned system access and review controls. ·   Maintain orderly electronic records for approvals, delivery evidence, claims and program documents to support reconciliation and audit readiness.
• D. New Product and Project Support ·   Assist in launching meetings and ensure POSMs and merchandising materials are available for product launches. ·   Coordinate pricing documents, sample requests and related administrative requirements to support timely new product launches.
• E. Cross-functional Coordination ·   Work closely with Sales, Marketing, Sales Planning, Customer Service, Supply Chain and Finance on data, stock availability, delivery status and approved budget allocation. ·   Coordinate routine information and execution follow-up with distributors and merchandising/promotion agencies; refer commercial decisions and exceptions to the manager.
• 3. Expected Outputs and Performance Measures * Sales and inventory reports: Submitted according to the agreed reporting calendar; data sources and revisions are traceable. * Promotion / POSM trackers: Updated within the agreed timeline; open items, shortages and delays are clearly highlighted. * Trade documents: Complete, accurate and supported by required approvals before processing. * Data quality: Material discrepancies are identified, clarified and corrected promptly with the relevant owner. * Launch / project support: Assigned checklists and materials are completed on time, with risks escalated early. * Collaboration: Clear follow-up, professional communication and dependable handover to internal and external partners.

4. Qualifications

• Must-have ·   College diploma or bachelor’s degree in Business Administration, Marketing, Economics, Commerce or a related field. ·   1-2 years of experience in sales support, trade marketing, commercial operations, reporting or administration. ·   Good working knowledge of Microsoft Excel, including sorting/filtering, SUMIFS, XLOOKUP or VLOOKUP, PivotTable and basic charting; comfortable preparing clear PowerPoint slides. ·   Careful with numbers and documents; able to organize multiple recurring tasks, meet deadlines and follow established processes. ·   Clear Vietnamese communication and workable English for emails, reports and basic meetings.
• Preferred ·   Exposure to FMCG, distributors, retail channels, promotion operations, merchandising or POSM management. ·   Experience with SAP, Power Query or sales reporting dashboards is an advantage, but not mandatory.  Why Join URC
• Opportunity to work in a multinational environment and access international resources to develop FMCG expertise.
• Opportunity to learn from experienced professionals with backgrounds in leading global companies.