Sales Coordinator (9 months)

• Sika is a specialty chemicals company with a globally leading position in the development and production of systems and products for bonding, sealing, damping, reinforcing, and protection in the building sector and industrial manufacturing.
• Sika has subsidiaries in 102 countries around the world and, in over 400 factories, produces innovative technologies for customers worldwide.
• In doing so, it plays a crucial role in enabling the transformation of the construction and transportation sector toward greater environmental compatibility.
• In 2025, Sika’s 33,700 employees generated annual sales of CHF 11.20 billion.
• Sika has been serving in the Vietnam market since 1993 as a 100% foreign owned company, a subsidiary of Sika AG, Switzerland.
• Sika Vietnam offers products and solutions for most construction and industrial applications.
• We always put the need of local customers at the center of our business; therefore, we develop products that are tailored to meet local and global customers’ requirements.
• We are reliable partners of designers, consultants, owners and construction companies based on the quality of our products and our excellent technical service.
• As a leading supplier of specialty chemicals, Sika provides full solutions for most construction applications and projects.

JOB PURPOSE

• Provide reliable day-to-day sales coordination for the South Sales team through accurate contract administration, SAP master data, purchasing transactions, sales reporting and meeting follow-up.
• Work closely with Sales, Technical Managers (TMs), Customer Service, Credit and other functions to ensure timely support, proper documentation and compliance.

Sales Contracts & Annexes

• Prepare contract/annex packages using approved templates and sales-confirmed information; check that supporting documents are complete before submission for signature.
• Coordinate approval and signing, follow up on contracts signed by both parties, update the tracking status and hand over signed originals to the Credit team for filing.

SAP Customer & Project Master Data

• Create or update Sold-to Party, Ship-to Party and Project records in SAP based on requests from Sales and Customer Service, subject to required validation and approval.
• Check key master-data fields for accuracy and completeness; clarify missing or inconsistent information with the requestor before processing.
• SAP Purchase Requests & Goods Receipts:
• Create Purchase Requests (PRs) for the South Sales and TM teams based on approved requests and required purchasing information.
• Post Goods Receipts (GRs) upon confirmation of actual receipt and supporting documents; coordinate with requestors and relevant teams to resolve discrepancies.
• Sales Reports & Meeting Coordination:
• Consolidate the monthly Sales Forecast and Sales Reports for the Area Manager (AM) and the Monthly Sales Meeting; verify that inputs are complete and consistent.
• Check the availability of the General Manager (GM) and AM, send meeting invitations, issue Minutes of Meeting (MOM) for Sales and Debt meetings and track agreed follow-up actions.
• Sales Administration & Document Support:
• Prepare Distributor Confirmation Letters for KPM projects based on validated project information and required approvals.
• Consolidate Sales Incentive results and next-quarter targets; coordinate managers' electronic signatures, document submissions, scanning and systematic filing.
• Handle related administrative requests from the South Sales team and coordinate with internal stakeholders to meet agreed deadlines.

Compliance & Confidentiality

• Maintain confidentiality of all company customer, financial and business information.
• Comply with all laws and Sika regulations, processes, and Environmental, Health, and Safety (EHS) minimum requirements.
• Adhere to occupational safety and hygiene measures as outlined in the workplace.
• Uphold all agreements on occupational safety and hygiene stipulated in the Labor Contract or collective bargaining agreement.

Education

• College or bachelor's degree in Business Administration, Economics, Accounting, Commerce or a related field.

Experience

• At least 3 - 5 years in sales administration, sales coordination or a similar support role. Experience in B2B, manufacturing or construction materials and with SAP/ERP is an advantage.

Skills

• Proficient in MS Excel (lookups, PivotTables, reporting), Word, PowerPoint and Outlook; comfortable working with SAP or another ERP system.
• Good document control and accuracy with numbers.
• Clear communication in Vietnamese; able to read and write routine work emails in English.
• Well organized, follows through, coordinates well with other teams, keeps information confidential and can manage several deadlines at once.