Receptionist and Administration Executive
Mô tả công việc
Position Summary
- The Receptionist and Administration Executive manages front desk operations and provides day-to-day administrative support for the Ho Chi Minh City office.
- The position serves as the first point of contact for visitors and callers and supports meeting arrangements, mail and courier handling, and other office activities to ensure a professional, welcoming, and well-organised workplace.
- Key Responsibilities
- 1.
- Front Desk & Visitor Experience
- Welcome visitors in a professional and courteous manner and provide necessary assistance upon arrival.
- Receive visitors upon arrival, identify the relevant person in charge (PIC), and promptly notify and coordinate with the PIC for further assistance.
- Direct visitors to the appropriate person or meeting location and coordinate waiting arrangements when required.
- Maintain a clean, organised, and presentable reception area at all times.
- Follow visitor access, safety, security, and confidentiality procedures and promptly report any irregularities
- 2.
- Telephone & Communication Management
- Answer incoming calls promptly and professionally using the company’s standard telephone greeting.
- Identify the caller’s purpose and transfer calls to the appropriate person in charge (PIC) or department.
- Take accurate messages and promptly relay them to the relevant PIC when calls cannot be transferred.
- Provide callers with appropriate general information while ensuring confidential or restricted information is not disclosed.
- 3.
- Meeting & Office Support
- Manage meeting room bookings and coordinate room availability for internal and external meetings.
- Prepare meeting rooms with the required seating arrangements, equipment, stationery, and refreshments.
- Coordinate with relevant internal teams and service providers to support meeting requirements.
- Ensure meeting rooms are clean, organised, fully equipped, and ready for use.
- Monitor meeting room supplies and arrange replenishment or maintenance when required.
- 4.
- Mail, Courier & Documentation Receive, sort, and distribute incoming mail, documents, and parcels to the relevant PIC or department.
- Arrange outgoing mail, document, and courier services in accordance with delivery requirements.
- Maintain accurate records of incoming and outgoing courier items and supporting documents.
- Track courier deliveries and follow up on delayed, missing, or undelivered items.
- Handle confidential documents and parcels securely and in accordance with company procedures
- 5.
- Parking
- Arrange parking for employees and visitors when required, including issuing and recovering parking cards.
- 6.
- General Office Administration Management Company Events: Participate in coordinating company events and employee engagement activities including related logistical and meal arrangements.
- Office Coordination: Coordinate with designated contacts across all offices to ensure consistent implementation of administrative services and processes.
- Other Assignments: Perform other assignments as directed by the manager.
Yêu cầu ứng viên
Key Experience & Qualifications
- Bachelor's degree,
- Min 2 to 3 years of experience in similar role.
- Key Competencies & Skills
- Good written and verbal communication skills in English and Vietnamese.
- Customer service orientation with a professional and courteous manner.
- Neat and professional appearance with an approachable manner.
- Good organisational, coordination, and time management skills, with the ability to manage multiple priorities.
- Attention to detail and accuracy in handling information, messages, and documents.
- Discretion and confidentiality in handling visitors, calls, and company information.
- Good at Microsoft Word and Excel.
Thông tin tham khảo
- Mức lương phổ biến cho “Receptionist”
- 7,1 – 9,3 triệu/tháng, trung bình 8,2 triệu (159 mẫu tin, VietnamSalary). Xem chi tiết lương
- Thị trường tại Hồ Chí Minh
- 8.503 tin đang mở từ 2.787 doanh nghiệp. Xem việc làm tại Hồ Chí Minh
- Nguồn tin
- Nguồn: CareerViet · đăng 26/08/2026