Purchasing Staff

BROAD FUNCTION

• Source, negotiate, and purchase materials, fabrics, trims, and accessories required for garment production while adhering to quality standards and cost objectives.
• Maintain relationships with existing suppliers and vendors while actively seeking new suppliers to ensure a diverse and reliable supply chain.
• Evaluate supplier performance, including quality, delivery, and pricing, and initiate corrective actions when necessary.
• JOB RESPONSIBILITIES
• Coordinate with internal stakeholders, including PD, MR, OMT and ERP, to determine material requirements and quantities for upcoming orders.
• Generate purchase orders, review order acknowledgments, and track the status of orders to ensure timely delivery and fulfillment.
• Monitor inventory levels and anticipate demand to prevent stockouts or excess inventory.
• Negotiate with all suppliers about favorable terms, including pricing, payment terms, and delivery schedules, to achieve cost savings and operational efficiency.
• Collaborate with quality control teams to ensure that purchased materials meet specified quality requirements and standards and work with all suppliers for replacement if have any quality issue.
• Maintain accurate records of purchase transactions including contracts, invoice, packing list and BL/AWB with suppliers to submit to Finance team for payment purpose.
• KEY ACCOUNTABILITIES
• 1.     PO Issuance against MRP (Purchaser must finish issuing PO within 24~48 hours once received MRP report)
• 2.     PI confirmation (make sure everything like materials specification, lead time, MOQ, price, currency and so on  from suppliers is correct before confirmation and must finished checking/return back signed PI to supplier within 24~48 hours)
• 3.     Weekly follow up (tracking report update from SAGE system, send to facotry). Don't accept any open date
• 4.     Tally delivery again PO (contract date), any lapse from the date, work with produciton, reporting officer and hold on supplier responsibilities if any impact
• 5.     Check invoices and packing list are complied as per our policy (dyelot, billing party, quantities, price and currency etc) upon receipt from suppliers, maximum the next date.
• 6.     Monitor transportation, custom clearance until it reach factories
• 7.     Quality issues (7 days policy after material arrival in fty) & quality monitoring, upon reporting with full information (48 hours must have full information) within the day to supplier
• 8.     Replacement (48 hours to firm up timeline)
• 9.     PO / stock management (consumption, overshipment, MOQ/MCQ, process variances: e.g.: claim, excess from po etc) must check/deduct stock before issue new PO
• 10.   Entry error self checking - order site/missing net price/unit price and currency

11.   PO closing for not in use PO

Professional experience

• Preferred at least 1-2 years of relevant experience at garment facility.
• Good English Communication

Education requirement

• Junior College, University
• Field of specialization: Merchandise, Garment Manufacturing, Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Proven experience in purchasing, procurement, or supply chain management, preferably in the apparel or textile industry.
• Strong negotiation skills and ability to analyze and interpret contract terms and pricing agreements.
• Proficiency in procurement software and ERP systems, with knowledge of Microsoft Excel for data analysis and reporting.
• Strong communication and interpersonal skills, with the ability to build and maintain relationships with internal stakeholders and external suppliers.
• Detail-oriented with strong organizational and time management abilities to manage multiple priorities and deadlines effectively.

Core Competency

• Good English reading and writing skills
• Good Word/Excel/Outlook computer skills
• Carefulness, good attention to detail
• Diligent, hardworking, and eager for long-term commitment to the job.
• WORKING RELATIONSHIP
• PHẠM VI LIÊN HỆ CÔNG VIỆC
• INTERNAL KEY CUSTOMERS
• Business Units: PD, OM, MR
• Purchaser (BIHQ/BIRO/all factories)
• Finance (BIHQ/all factories)
• MR (all factories)
• RMWH team (all factories)
• Pre-production (all factories)
• Production (all factories)
• Shipping team (all factories)
• Quality (all factories)
• ERP Team (BIHQ & BIRO)
• IT
• QA QC (BITG)
• Cutting (BITG)
• AREA OF INTERFACE
• All operational process
• EXTERNAL KEY CUSTOMERS
• PO in charge of supplier
• Supplier
• AREA OF INTERFACE
• SAGE system/other relevant systems