Project Manager

 I. Responsibilities

Project Manager is responsible for implementation by planning, coordination with clients, supervising and managing consultants and contractors to ensure that all deliverables are completed on schedule, within budget, safely and at the highest levels of quality; Quản lý dự án có trách nhiệm kế hoạch, phối hợp với Chủ đầu tư, giám sát và Tư vấn Quản lý và Nhà thầu để đảm bảo các công việc được hoàn thành đúng tiến độ, trong ngân sách, an toàn và chất lượng cao;

Controlling and managing the project teams and ensuring the project quality throughout the project life cycle are duties to this position; quản lý và giám sát các đội thuộc dự án và đảm bảo chất lượng dự án;

Coordinate with Client /Main Contractor, Project Supervision to make decision and execute the project works. Manage and supervise with sub-contractors, suppliers

Organize, develop and maintain HSE plan to specific project. Analyze any risk/incident/accident to avoid any loss of human, health and properties;

Ensure completion of the project to a high quality standard, on time and within budget;

Management of all site staff, as required.

II. Design coordination during construction stage

   1. During construction stage it is required that the PM shall coordinate consultants            and/or contractors and suppliers to clarify and explain all architectural, C&S,                 M&E, landscape and interior design matters to make sure all contractors to fully           understand the design and design intents.

   2. The PM shall make sure that the coordination channels will be smoothly and                effectively controlled to catch up approved master project schedule;

   3. The PM shall develop the coordination channels and time schedule for shop                 drawings and material sample submission and approval in accordance with the             approved master schedule;

   4. Manage design change process and the project master document register for all          design documents;

    5. Receive Request for Information and ensure they are properly addressed by the           other consultants;

   6. Coordinate the update of construction documentation prepared by the other                  consultants and the preparation of shop drawings;

   7. Ensure that the Contractors update the drawings with site modifications to have            As-Built reflecting status of the construction.

III. Reporting

 1. Controlling and managing the project teams Preparing and submit to the Client weekly/monthly reports which will be incorporated design and construction progress, updated project master schedule, cost and issues affecting/delaying project progress, other project relevant matters and including the recommendations to resolve the matter if necessary;

2. Coordinate and liaise with consultants and/or contractors on the submission of inspection reports to authorities if required;

3. Review the all related project reports, such as monthly reports, cash flow, construction schedule to make sure of these reports’ accuracy before reporting and submitting to the Client.

IV. Insurances and Site Safety

1.  Assist the Client on the insurance matters for the Project, including advices on type of insurances, conditions, excesses, and amount of insurance cover;

2. Ensure all contractors are adequate insured prior to their mobilizations on site;

3. Ensure all contractors implement and maintain adequate site safety programs;

4. Review, revise if necessary, monitor and enforce, within reason, site safety programs for all contractors;

5. Arrange regular meetings with all contractors to ensure compliance with all safety regulations and site procedures;

6. Coordinate with insurance company and/or insurance booker to solve accidents if happen.

 V. Time Management & Construction Schedule Report

1. Review, advise, and monitor a milestone program of the project prepared by Contractors;

2. Prepare overview plan and master schedule for the Project;

3. Review and monitor programs and reports on potential design and construction problems, potential delays and forecast milestones;

4. Review, monitor, update and coordinate the scope and sequence of construction works;

5. Review and approve the “detailed" Construction schedule by the appointed Contractors;

6. Ensure Contractors’ work is on the right track for the contracted schedule;

7. Review and approve Recovery schedule from Contractor in case Contractors’ work is in delay;

8. The PM shall ensure the time for completion of the Project (including design  and  construction  stages)  in  accordance  with  the  project  master; schedule  and  be  responsible  for  any  delay  that  is  attributable  to  the Consultant’s fault.

VI. Quality management and project quality plan

1. Prepare, implement and maintain a project quality plan to the satisfaction of the project’s specifications;

Brief all project team members as to the objectives of quality assurance;

Daily expedite the site checking, control and inspection of all site works and activities;

Supervise, test and inspect the method statement and detailed construction schedule;

Ensure quality, quantity, progress, cost and HSE to the satisfaction of the project’s specifications and local authority laws;

Evaluate the variation and field change to recommend the optimal solution to the Client;

Completely be responsible before the Client and local authority agents for accuracy and reasonableness of quality matters based on the design and project’s specifications.

VII. Health, Safety and Environmental plan

1. Ensure all Contractors have prepared, implement and maintain a project HSE plan.

 VIII. Full-time on Site Supervision

1. Fulltime on site supervision of all building, C&S, finishing and fit-out construction, landscaping and mechanical and electrical works by the contractors;

2. Monitor, review, and report to the Client satisfactory performance of all contractors in terms of Quality and Time;

3. Recommend courses of actions when contractual and specification requirements are not being fulfilled;

4. Inspect materials and/or equipment delivered to site to ensure compliance with the design specification and construction standards;

5. Inspect sources of supply in term of quality and quantity if required;

6. Ensure all necessary field and laboratory tests are carried out in an approved manner or at an approved testing laboratory;

7. Ensure that the contractors maintain up-to-date detailed testing procedures and records;

8. Develop and implement a testing and commissioning program which shall include the criteria for acceptance of the work, material and equipment installed in the project;

9. Check, prepare and submit a list of incomplete work or construction defect before handing over processes;

10. Manage and supervise contractors to remedy and/or complete the incomplete works and/or defects until these works to be completed and/or remedied to meet the specifications and relevant construction standards;

11. Obtain all the operation and maintenance manuals, warranties and guarantees for materials and/or equipment installed in the project, construction completion drawings, shop drawings, as-built drawings, completion document, completion certificate;

12. Coordinate with contractors and consultant for authority’s stages completion inspection in accordance with Vietnamese regulations.

IX. Project Meetings and Reporting During Construction Stage

     1. Convene and chair all necessary team meetings;

     2. Report to the Client all issues affecting the project as they arise;

     3. Submit Weekly, Monthly Progress Report including:

X. Monthly Payment Certification

Co-ordinate with various professional consultants and Quantity Surveyor to review the progress payment applications submitted by Contractors and suppliers and determine whether the amount requested reflects the progress of the Contractors’ works;

Review and sign Payment Certificate prepared by QS;

Be responsible for the accuracy of each payment certificate.

XI. Assessment of Variations and Change Orders

1. Establish and implement a Variation Order or Change Order control system;

2. Work in collaboration with Quantity Surveyor to assess the financial and program impacts of the variation and ensure the correct adjustments made to the Contract Sum and Construction Schedule.

XII. Commissioning and Handover Management

1. The PM shall coordinate and be responsible with professional consultants, contractors and/or suppliers to carry out the commissioning and project take-over processes to make sure all works to be meet the design, specification and relevant standards before recommending to the Client for handing over the project. The services scope shall include but not limit the followings:

• Provide commissioning, practical completion and rectification procedures; 
• Coordinate with professional consultants, contractors and/or suppliers to carry out the commissioning, taking-over of all works; 
• Arrange handover at the completion of the Project to the Client or the Client’s operation team after all works to be taken over successfully; 
• Collect and hand over to the Client all the operation and maintenance manuals,  warranties  and  guarantees  for  materials  and  equipment installed in the project, construction completion drawings, shop drawings, as-built drawings, completion document, completion certificate;
• Monitor the clearance of the punch lists issued at commissioning stage by the Consultants.

   2. Produce the Project final report.

XIII. Contractual claims and final account

Provide ongoing and continuous contractual advices during construction to ensure that all parties strictly adhere to the Contract;

Verify, substantiate, negotiate and decide any contractual claims or disputes submitted by Contractors and submit to the Client for approval;

Assist Quantity Surveyor in pursuing any claims under the Contract;

Associate with Quantity Surveyor to prepare, negotiate and finalize all Contractors’ final accounts;

Assess the completion of the Project before issuance of Completion Certificate;

Organise with the Quantity Surveyor the contract liquidation and completion.

XIV. Defect rectification works

1. Co-operate with the Client operational management team to co-ordinate, access and monitor the Contractors’ rectification work during the Defects Liability Period.