Project Assistant cum Document Controler

• Reporting to the Project Manager
• Maintaining and managing all-important documents either for a particular project or whole organization and assures that it is easily accessible and stored. He or she also maintains and examines related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments.
• Supporting the delivery team of the organization, designing, developing and delivering workshops and resources as part of the program of projects, events and training courses. It requires the ability to develop organizational skills and also be able to communicate the values and work of the company effectively to the contractors and partners.

Document Controller

• Create the Data base and filling system in our server/ system.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Typing of site documents, and follow up of all the site needs.
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Responsible about the flow of documents at project assigned.

Project Assistant:

• MS Outlook diary management / emails and MS databases via Excel
• Distribute and/or type correspondence or other documents for the team
• Document and assist in the evaluation of events
• Provide organizational support to any projects undertaken by the team, as necessary
• Respond to requests for information from members of the contractors and partner
• Implement, maintain and develop efficient and effective administrative systems
• A lot of initiative and ability to work with little direct supervision
• Do frequent weekly/ monthly reports and reports due to communications and in/out going documents communication.
• Prepare also MOM of all Project meetings.
• Translate all documents into English/Vietnamese and support with translation in meeting.

Focus areas of Responsibilities

• Project Assistant: assist Project Manager in daily operation’ tasks-50%.
• Document controller: manage, maintain and update all documents in databaseand system to ensure information reasonably, scientifically, accurately,-50%.

• At least Vocational Diploma/Certificate from a 2 year Technical course .
• At least 3 years related work experience in office work, documentation and control, project assistant .
• Knowledge of engineering disciplines like Civil, Mechanical, Electrical, etc.
• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Ability to keep clear and accurate records and reports.
• Ability to use computer and rapidly input data and retrieve records and information.
• Ability to organize work load and to manage a filing methods and management techniques.
• Good Communication skill.