Procurement & Sourcing Specialist – Chinese Speaking

• We are looking for a Procurement & Sourcing Specialist to support sourcing, purchasing, import/export coordination, and communication with customers and suppliers, particularly Chinese suppliers and trading partners.
• Key Responsibilities

1. Procurement & Sourcing

• Source industrial products, MRO supplies, equipment, and manufacturing components based on customer requirements.
• Request and compare quotations; negotiate pricing, lead times, payment terms, and other commercial conditions.
• Prepare purchase orders and follow the procurement process from inquiry to delivery.
• Coordinate with Chinese suppliers/trading partners regarding quotations, specifications, lead times, and order status.
• Support the Sales team with product sourcing and customer quotations.

2. Import & Export Coordination

• Coordinate with freight forwarders, logistics providers, customs brokers, and shipping companies.
• Prepare and check import/export documents such as PO, Commercial Invoice, Packing List, and related documents.
• Track shipment schedules and coordinate to resolve customs, logistics, and delivery issues.
• Maintain accurate procurement and import/export records.

3. Customer & Supplier Coordination

• Coordinate between customers, suppliers, logistics partners, and internal teams.
• Provide customers with order updates and respond to purchasing-related inquiries.
• Work with suppliers on product specifications, quality issues, delivery schedules, warranty, and after-sales support.

4. Reporting & Other Responsibilities

• Prepare procurement reports and purchasing-related analysis.
• Monitor order progress and follow up on outstanding issues.
• Perform other procurement and supply chain-related tasks assigned by management.

Education & Experience

• Bachelor's degree in Supply Chain Management, International Business, Engineering, Logistics, or a related field.
• Minimum 1 year of experience in Procurement, Purchasing, Sourcing, Import/Export, or a related field.
• Experience with industrial products, MRO supplies, automation equipment, or manufacturing materials is an advantage.
• Knowledge of international trade procedures, Incoterms, and import/export documentation is preferred.
• Language Skills
• Chinese: Fluent – mandatory , for communication and negotiation with Fluent Chinese – mandatory, for effective communication and negotiation with the company’s foreign managers and leaders, as well as Chinese suppliers and business partners.
• Vietnamese: Fluent.
• English: Good communication skills are an advantage.
• Skills & Personal Attributes
• Demonstrates a high level of integrity and honesty, maintaining transparency in all procurement activities and strictly avoiding any unauthorized personal benefits or conflicts of interest with suppliers.
• Good negotiation, communication, and problem-solving skills.
• Customer- and supplier-oriented with strong coordination skills.
• Able to manage multiple tasks and work independently.
• Detail-oriented, responsible, proactive, and willing to learn.
• Good teamwork and interpersonal skills.
• Working Hours
• Monday to Friday: 08:00 – 17:00
• 1-hour lunch break.
• Overtime is uncommon.
• Interview Process
• Only shortlisted candidates will be contacted.
• The interview will be conducted in Chinese and Vietnamese to assess professional communication skills.
• Required Documents for Final Selection
• Candidates who pass the final interview will be required to provide documents for employment verification and salary evaluation:
• Copy of ID card / Citizen ID
• University graduation certificate
• Employment certificates from previous employers
• Recent salary statement / payslip
• Social insurance contribution record

Application, Please submit

• CV in Vietnamese
• Either English or Chinese CV is preferred